Grants Software Analyst (Analyst IV) - Denver

About the Department

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. 

About CDOT 

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Position Duties

About the Work Unit
The Grants Software Analyst works in the Colorado Department of Transportation's (CDOT's) Subrecipient Grants Support Unit (SGSU) which is housed within the Division of Accounting and Finance (DAF).  The SGSU brings together multiple, disparate grant-related business processes across several CDOT Divisions, as well as enterprises, establishing operational standards across CDOT, revising/creating policies and procedures, enhancing administrative and compliance support in the grants management space, and facilitating the implementation of a grants management training curriculum. This unit has matrixed responsibility to/with several CDOT support units to accomplish its goals and externally with our Federal Partners, grantees, planning partners, and other State Agency offices as needed.

About the Position

This position serves as Staff Authority and CDOT-wide lead for Grants Management Software. The Grants Software Analyst is responsible for strategic implementation, testing, configuration, integration, and continuous support and improvement of a centralized grants management platform, as well as decommissioning of legacy systems.  This position leads the end-to-end lifecycle of CDOT’s Grants Management Software (GMS) and acts as the primary subject matter expert, providing strategic guidance, training, and QA/QC oversight to internal teams, regional offices, and external enterprises.  The Analyst develops and implements policies and procedures and specifications related to the GMS and Project Management System and develops guidance to ensure uniform application of policies and procedures.

Your Duties and Responsibilities will include, but not be limited to, the following:

• Responsible for strategic implementation, configuration, integration, management, and continuous support and improvement of a centralized grants management platform.  
• Ensures the Grant Management Software (GMS) aligns with CDOT’s grantmaking business processes, compliance requirements, and operational goals across multiple divisions and stakeholders. 
• Acts as the operational architect of CDOT’s grantmaking system, responsible for translating fragmented processes into a standardized, data-driven enterprise platform and ensuring it works and sees widespread adoption in practice. 
• Develops a long-term strategic plan for the GMS, overseeing its multi-phased approach to achieving a single, functional, efficient, and maintainable platform.
• Evaluates systems on an ongoing basis and recommends needed updates/changes to the GMS based on changes to business needs, software efficiencies, etc. 
• Prioritizes projects within the grants software implementation project, securing necessary approvals for process changes, and collaborating with subject matter experts to gather input on GMS requirements. 
• Oversees and acts as the primary contact for consultants supporting GMS implementation, support, and updates. 
• Translates grant compliance and administration requirements into functional software workflows.
• Creates customizable fields, updating form layouts, and configures filters in Fluxx.
• Builds or adjusts automated workflows, such as field validations, conditional routing, and approval paths.
• Manages the collaborative grantee portal, including portal design and structuring the external dashboard.
• Coordinates User Acceptance Testing, including test scripts to make sure system updates, patches, or data integrations are working correctly before they go live.
• Shares insights from subject matter experts to develop, connect, and maintain integrations with various software systems like SAP, OnBase, and others, ensuring an efficient and grants management tool.
• Works to transition and decommission legacy software.
• Develops/integrates mechanisms for enterprise-wide visibility into grant status, risks, timelines, and work with grants Budget Analyst for financial visibility. 
• Recommends allocation of resources.
• Provides input into/advises on policies and develops and implement procedures and specifications related to the GMS. 
• Actively provides input and suggestions to revise, update, and distribute written documentation to include procedure manuals, checklists, memos, policies, and manuals to ensure effective and efficient grant administration and to incorporate necessary information/requirements related to the GMS.  
• Designs and delivers comprehensive training and technical assistance to ensure effective adoption and consistent use of the GMS across internal and external stakeholders. 
• Develops guidance for uses and system-enabled controls to ensure uniform application of policies and procedures. 
• Other duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work.

Minimum Qualifications

Experience Only

• At least seven (7) years of experience in Computer Science, Information Technology, Information Systems, Software Engineering, Computer Engineering, Business Administration, Public Administration or another area closely related to the major job duties which included at least three (3) three years of professional experience integrating business needs and processes with software functionality or experience with software configuration and release management.   

OR

Education and Experience:

A combination of relevant education and experience equal to at least seven (7) years.

• Education from an accredited college or university in Computer Science, Information Technology, Information Systems, Software Engineering, Computer Engineering, Business Administration, Public Administration or another field of study related to the duties of this position will be considered.

• Experience integrating business needs and processes with software functionality or experience with software configuration and release management will be considered.   

Please Note:The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show your name, the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

The exceptional applicant will have proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Experience implementing, testing, configuring and integrating enterprise software;
• Knowledge and experience ensuring that software aligns with business processes;
• Strong data analysis skills;
• Experience with grant management software;
• Leadership skills and experience;
• Exceptional communication skills and the ability to explain and present complex, technical information simply and concisely in oral, written, and graphic forms;
• Experience independently creating processes and procedures;
• Strong cross-functional collaboration skills;
• Experience developing and delivering training;
• Excellent long and short-term planning and organizational skills;
• Excellent customer service skills;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Ability to work in situations which may be politically sensitive;
• Effective interpersonal and relationship building skills;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Ability to work in a highly collaborative team environment across CDOT;
• Effective time management skills;
• Excellent reasoning, investigative, analytical, strategic thinking and problem solving skills and ability;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Excellent oral and written communication skills including presentation and facilitation skills and experience;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Other Qualifications

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. 

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 

5. If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), your name and the name of your school, or your official NACES accreditation report. Please submit this as an attachment to your online application.

6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement 

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. 

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA  92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.  The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. 

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at [email protected]

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

LL(SAP #50137497/PCR #66606)

Benefits

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits 

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
 

Supplemental Questions

Required Question

Agency Information

EmployerState of ColoradoAddress See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/