Grants Support Specialist (AUSTIN, TX)

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Grants Support Specialist 
Job Title: Program Specialist V 
Agency: Health & Human Services Comm 
Department: HB18 Admin 
Posting Number: 17779 
Closing Date: 06/25/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $4,523.16 - $6,700.00 
Pay Frequency: Monthly
Salary Group: TEXAS-B-21 
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations:  
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Brief Job Description:

The Texas Health and Human Services Commission seeks high qualified candidates to fill a Grants Supports Specialist position within the Office of Rural Hospital Finance in the Provider Finance Department of the Office of the Deputy Chief Financial Officer (CFO). This position will be part of an innovative state grant program working with rural hospitals to improve their financial stability and provide them with opportunities to innovate. The Grants Supports Specialist position will perform advanced (senior-level) administrative, consultative, operational, and technical assistance work delivering critical support to Grants Advisors and the Grants Project Coordinator with project and grants management activities.

Works with supervision to support Grants Advisors and the Grants Project Coordinator by preparing documents, reports, presentations; performing quality control; organizing, facilitating, and scheduling webinars, meetings, and trainings; liaising with stakeholders; and performing supporting activities related to effective and efficient grants management actions to ensure the accurate maintenance of grant records and reporting of grants.

Work involves performing cross-divisional coordination and project management as well as tracking milestones, researching/compiling grant program data, and contributing to status reports.

Work includes coordinating with the CFO-Procurement and Contracts (CFO-PC) contract specialist team with various steps of the procurement and grant distribution processes. This includes dispensing grant funding to qualified entities and partnering with grantees and contractors to ensure full compliance with all applicable federal and state regulations and guidelines.

Work includes communicating information to internal and external stakeholders to provide and verify information, answer inquiries, address issues or resolve problems or ensure grant compliance and achievement of grant objectives. Work involves speaking to community and stakeholder groups to coordinate and improve knowledge of Office of Rural Hospital Finance grant programs.

 

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

 

EJF 1 The Grants Support Specialist provides coordination and support for Grants Advisors and the Grants Project Coordinator. This position collaborates with Financial Assistance team staff under the guidance of the Grants Manager to provide support by preparing documents, reports, presentations; maintaining accurate contact information for grantees, performing quality control; organizing, facilitating, and scheduling webinars, meetings, and trainings; liaising with stakeholders, and performing other supporting activities related to effective and efficient grant management actions to ensure the accurate maintenance and reporting of grants. (30%)

 

EJF 2 The Grants Support Specialist, under the guidance of the Grants Manager, provides support to the CFO-PC contract specialist team. This position will also support grant programs by liaising and providing cross-divisional coordination within HHS to include, but not limited to: HHS Contract Management Support, HHS Procurement and Contracting Services (PCS), CFO-PC, and HHS Legal Services. Work involves performing quality control checks on grant agreements, scopes of work, reviewing and verifying reports submitted by grantees, entering contract information into Legal Services Portal, and liaising with PCS Level 1 Support to address contracting or procurement-related questions/issues. (30%)

 

EFJ 3 The Grants Support Specialist, under the guidance of the Grants Manager, manages the Grants team stakeholder electronic mailbox. Work involves triaging inquiries, liaising/coordinating with Grants Advisors and the Grants Project Coordinator to ensure inquiries are addressed and follow-up is completed in a timely and efficient manner. Work may involve contacting stakeholders and grantees via e-mail, phone, and virtual meetings. This position may participate in usability testing for online content to ensure ease of use of surveys, applications, and data collection systems used by stakeholders. Positively represents department, agency, and State in conferences and meetings, including public presentation delivery, and, as an ongoing representative on various committees and teams, as directed. Acts as a liaison to internal and external stakeholders to ensure appropriate coordination and communication for HHSC-initiated projects that impact rural hospitals. Provides dedicated customer service support for rural hospital grant programs. (30%)

 

EFJ 4 Performs other work as assigned. Other work may include conducting presentations, training new staff on certain grant-related activities, and tracking status and providing updates on the status of the rural hospital grant program(s) to various audiences. (10%)

 

Total: 100%

 

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

• program planning, implementation, monitoring, evaluation, and management.
• grant lifecycle processes.
• state and federal laws, rules, and regulations relating to the health and human services agencies, contract administration, and grants administration.
• contract development and management.

 

Skill in:

• programmatic assessment, planning, implementation, and evaluation.
• contract development, monitoring, and oversight.

• excellent customer service, including public speaking and stakeholder engagement.
• use of computers and applicable software, including Microsoft Suite.
• managing multiple, overlapping, and competing priorities.

 

Ability to:

• communicate effectively (both orally and in writing).
• build relationships with internal and external stakeholders based on shared priorities in relation to sustaining and supporting rural hospital operations.
• receive and respond positively to constructive feedback.
• Work independently and/or in a team environment with positive team interactions.
• prioritize workload assignments to meet established deadlines.
• Prepare effective correspondence and reports.
• plan and conduct productive meetings.

 

Registrations, Licensure Requirements or Certifications:

n/a

 

Initial Screening Criteria:

• Graduation from an accredited four-year college or university with major coursework in public administration, health care administration, business administration, marketing, management, public health, or a related field.

 

• One or more years of full-time work experience providing administrative or program support to programs.

 

• Preferred: Valid and current Certified Texas Contract Manager (CTCM) issued by Texas Comptroller of Public Accounts office.

 

• Preferred: One or more years work experience performing customer service responsibilities.

 

• Preferred: One or more years work experience providing grant support responsibilities. 

 

Additional Information:

This position will be required to work in-office at the North Austin Complex in Austin two days a week in compliance with agency requirements. This requirement is subject to change based on business needs.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.