Human Resources Administrative Assistant

JOB DESCRIPTION

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Reports to:   Assistant Superintendent of Human Resources

QUALIFICATIONS:

• Excellent written and verbal communication
• Organizational/time management skills
• Spreadsheet preparation and tracking experience
• Respects confidentiality of information
• Detail Oriented

PERFORMANCE RESPONSIBILITIES:

• Supports Human Resources Department
• Involved in processing New Hire and Employee Change notifications
• Maintain and follow up on background checks for all new hires
• Assist with new hire processing
• Input and verify all new employee records
• Input and verify all new employee Federal I-9’s
• Input and submit all Indiana New Hire Reports
• Input and verify Direct Deposit information
• Enroll eligible employees in INPRS
• Assist with identification badges and fobs for all new hires and transfers
• Receive, update, and distribute all name changes
• Update and maintain all employees through Safe Visitor
• Responsible for all Human Resources filing
• Post and maintain job openings on Red Rover and other approved sites
• Approve, maintain, and distribute all address and emergency contact changes in Employee Self-Serve and Red Rover
• Work with the Human Resources Coordinators on all end of year employee awards
• Update employee job descriptions and evaluations on Hamilton Southeastern School’s intranet
• Other duties assigned by Human Resources Coordinators and Assistant Superintendent of Human Resources
• Maintain reports for certified staff resignations, building transfers, and retirements
• Other administrative duties as requested

PERSONAL AND PROFESSIONAL RESPONSIBILITIES:

• Nurture a positive relationship with super-ordinates, subordinates, and peers
• Demonstrate respect for super-ordinates, subordinates, and peers
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner
• Address concerns and offer suggestions in an appropriate and confidential manner