Human Resources and District Office Receptionist

Location: District Office
Position Details: 8.0 hrs/day; 7:30am to 4:30pm, 211 days/year 
Pay: $22.50-$25.00 per hour depending on experience in similar role
Benefits: This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE. 

 The HR/District Office Receptionist serves as the first point of contact for the Kelso School District and the Human Resources department, providing professional, courteous, and efficient customer service to students, families, staff, and community members. This role is responsible for managing front office operations, facilitating communication, and ensuring a welcoming and responsive environment aligned with the district's commitment to service excellence.

ESSENTIAL FUNCTIONS:

Serve as the primary District Office receptionist; greet, screen, and direct all visitors in a professional and welcoming manner.

Answer and manage a multi-line phone system; provide general information and direct inquiries appropriately.

Manage front office operations, ensuring a clean, organized, and welcoming environment.

Provide general information regarding district programs, policies, and services.

Coordinate and process volunteer clearance, including tracking documentation and ensuring compliance with district procedures.

Receive, sort, and distribute mail and deliveries.

Maintain calendars, schedules, and appointment coordination for District Office staff as assigned.

Assist with District communications, including correspondence and public inquiries.

Support other District Office functions as needed to ensure efficient operations.

Maintain a positive, professional, and cooperative relationship with all district staff, students, and the public.

Independently perform a variety of clerical and customer service tasks with accuracy and attention to detail.

Protect confidential information consistent with district policy and procedure.

Provide back-up support to the Human Resources Generalist in their absence.

Assist with department-wide filing (electronic and/or paper) for all District Office departments.

Support general clerical needs across departments, including data entry, document preparation, and basic administrative tasks.

Maintain regular attendance.

Perform other job-related duties as assigned.

MINIMUM QUALIFICATIONS:

Valid Washington State driver's license required.

Strong customer service and interpersonal skills.

Excellent verbal and written communication skills.

Ability to interact professionally with a wide range of individuals, including staff, students, and the public.

Strong organizational skills and attention to detail.

Ability to multitask and manage interruptions in a fast-paced office environment.

Proven ability to maintain confidentiality.

Typing at a rate of 50 net wpm preferred.

Experience with office systems such as Google Workspace, Skyward, or similar systems preferred.

Previous receptionist or clerical experience preferred.

Must be punctual, dependable, and maintain consistent attendance. 

EDUCATION: Must have a high school diploma or equivalent.

OTHER FUNCTIONS: Perform all other duties as assigned.

BARGAINING UNIT AFFILIATION: None/Non-Represented

RESPONSIBLE TO: Human Resources Director

Kelso School District #458 complies with all federal rules and regulations and does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups listed in Title 36 of the United States Code. Kelso School District offers classes in many Career and Technical Education (CTE) program areas, such as Agriculture Sciences, Business & Marketing, Family Consumer Sciences, Health Sciences, Skilled & Technical Sciences, and STEM under its open admissions policy.  Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs. 

The following people have been designated to handle inquiries regarding the nondiscrimination policies: Holly Budge, Director of Human Resources, Title VII Officer, ADA Coordinator; 601 Crawford Street, Kelso, WA 98626; [email protected], 360.501.1918; and Gunnar Guttormsen, Director of Student Services/Assessment, Title IX & Section 504 Coordinator; 601 Crawford Street, Kelso, WA 98626; [email protected], 360.501.1905 

For more information about CTE course offerings and admissions criteria, contact: Melissa Boudreau, CTE Director; Kelso High School, 1904 Allen Street, Kelso, WA 98626; [email protected], 360-501-1800; or Mara Rinker, Registrar; Kelso High School, 1904 Allen Street, Kelso, WA 98626; [email protected], 360-501-1800.

KELSO SCHOOL DISTRICT IS A DRUG AND TOBACCO-FREE WORKPLACE