Human Resources Assistant and Licensure Specialist

POSITION DESCRIPTION

Human Resources Assistant and Licensure Specialist

Pay Grade: 68

Months of Employment: 12

Reports to: Director of Human Resources

Purpose: To provide clerical and administrative office support for personnel services

Responsibilities:

• Provide clerical support for the Director of Human Resources.
• Serve as licensure contact for certified staff with DPI, including submitting licensure and renewal credit requests, and maintaining licensure files.  Also keeping track of employees with provisional licensure requirements.  
• Initiate criminal background checks on all new employees and maintain files of reports.
• Assist in setting initial salaries for all certified instructional staff based upon DPI salary schedules.
• Post vacancy announcements in Applicant Tracker for all positions and post vacancy notices from other systems.
• Respond to employment verification requests.
• Maintain longevity records and submit to payroll for payment.
• Maintain substitute files and disseminate lists to schools.  Also update subs in E-solutions Subfinder computer systems. 
• Prepare teachers contracts and letters.
• Complete state reports including SS200, SS300, New Hire Reports, Teacher Vacancy Report, and Teacher Turnover information.
• Coordinate coaching contracts and submit to payroll for payment.
• Maintain service records.
• Maintain renewal credits for employees. 
• Maintain updates and staff actions on the HR information system (LINQ)
• Send employment letters following each Board Meeting.
• Maintain BT & Probationary status lists and communicate information with school administrators.
• Maintain Mentor/Mentee list information.
• Maintain evaluation schedules and set up within the NCEES program for certified staff and file observations.
• Assist with staff recognition programs and special events.           
• Perform other duties as assigned.

Knowledge and Abilities:

• Ability to maintain confidentiality.
• Knowledge of general office practices.
• Knowledge of basic bookkeeping and accounting practices.
• Knowledge of purchasing and selection practices.
• Knowledge of North Carolina Professional Educator Licensure (preferred)
• Knowledge of LINQ and NCEES (preferred)
• Ability to operate standard office machines.
• Ability to use correct grammar, spelling, and mechanics in writing reports.
• Ability to compare information accurately.
• Ability to use basic computer software programs (Word, Google, etc.) and learn the use of more complex software.

Training and Experience:

• High School Diploma and two years of employment in an administrative office or equivalent combination of education and work experience preferred.
• Experience in an educational setting (preferred)
• Training or experience in the use of Microsoft Office and Google products preferred.