Human Resources Assistant

Description

For over 60 years, Abilities First, Inc. has been empowering individuals with developmental disabilities to live their most vibrant, independent lives. From early education to adulthood, our wide range of services—including preschool and school programs, day and residential habilitation, community connections, and employment services—are designed to uplift every individual’s unique strengths and dreams.

We believe in the power of people—of every background, identity, and ability—to create change and build a more inclusive world. Abilities First is proud to be an equal opportunity employer and is welcoming and supportive of people of varying abilities, races, ethnicities, religions, socio-economic status, gender and gender identities. At Abilities First, you’ll join a mission-driven team that values collaboration, celebrates individuality, and is dedicated to meaningful work. If you're ready to turn your passion into purpose, we’d love to welcome you aboard.

Position Summary:

The Human Resources Assistant will perform clerical and administrative tasks and services to support the effective and efficient operation of the organization’s human resource department. The HR Assistant will have the ability to work with all stakeholders professionally and perform work with strict confidentiality.

Schedule: Monday - Friday 8:00 am - 4:30 pm

Pay Range: $18.50 to $21.00 per hour

Position Standards 

• Provides clerical support to the HR Department with file maintenance and record retention, including timely filing of documents, scanning, and file organization of both new and purged files.
• Answers frequently asked questions from employees and applicants as they pertain to general agency policy and procedures; refers complex inquiries to appropriate HR staff or alternate department where warranted.
• Assist with department mailings; distributes incoming and interoffice mail daily.
• Type departmental correspondence, letters, purchase orders, and responds to employee record requests.
• May assist with registering agency Recruiters for career fair events and/or with preparation of event material for both external and internal recruitment events.
• Completes data entry in HRIS including training records, certifications, and performance evaluations.
• May assists recruiters with data entry and follow up of background clearances as required during peak hiring or as warranted.
• Responds to requests for employment verification.
• Assist Director with report  generation and preparation as requested.
• Draft department communications as requested by Director
• Assist with planning and execution of special events such as staff appreciation, benefits enrollment, holiday parties, etc.
• Assist with telephone coverage and visitor screening at Administrative Offices. 
• Ensures all required training and certifications required are current, and seeks further support and training where needed.
• Travel to other local agency sites as needed for training, meetings, events, etc.
• Adhere to agency Standards of Conduct, which require all employees, consultants, board members, volunteers, and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law.
• Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others.
• Performs other appropriate job-related activities as requested by supervisor or as circumstances warrant.
• Will incorporate concepts of person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, in order to perform the essential functions of this job, an individual shall be required to:

1. Sit for prolonged periods of time.
2. Perform work on a computer regularly and continuously throughout the workday.
3. Have the ability to lift up to 15 lbs.
4. Have the ability to bend, squat, and pivot to organize and maintain department files. 
5. Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation.

Perks & Benefits:

• Time to Recharge – Vacation, personal, sick, and holiday time off
• Health & Wellness – Medical, dental, and vision plans to keep you covered
• Plan For The Future – Retirement saving plan options
• Level Up Your Skills– Tuition reimbursement and online training through the College of Direct Support (and to boost your earning potential)
• Get Paid When You Need It – On Demand Pay gives you access to earnings as early as the next day
• And more!

Requirements

Qualifications:

• High School Diploma or equivalent required; college coursework preferred.
• Minimum two (2) years’ experience working in a professional office, preferably in Human Resources. A combination of education and experience may be deemed acceptable by Director.
• Proficiency with Microsoft applications required (Word, Excel, Outlook, and Teams). 
• Excellent verbal and written communication skills.
• Detail oriented with ability to organize and manage multiple tasks in support of department deadlines. 
• Must have a current NYS driver’s license, free of moving violations deemed acceptable by our insurance carrier.