Human Resources Assistant

This service-oriented position provides administrative and operational support for the Human Resourcesdepartment. The Human Resources Assistant serves as a point of contact for employees, administrators, and the public, assisting with employment processes, employee records, and HRIS data entry.

This position supports recruitment, onboarding, recordkeeping, and HR administrative functions while maintaining confidentiality and providing excellent customer service. This role requires attention to detail, organization, and the ability to manage multiple tasks while maintaining confidentiality.

The position works closely with the Executive Director of Human Resources and Business Office staff to ensure accurate personnel records and efficient HR operations.

ESSENTIAL FUNCTIONS:

Support Recruitment, Hiring, and Onboarding

• Maintain job vacancy records and post position openings
• Assist with processing employment applications and maintaining applicant files
• Initiate background checks and coordinate pre-employment requirements
• Enter and maintain employee information in HRIS systems such as Frontline and PowerSchool
• Assist with onboarding and new employee orientation
• Set up new substitute employees in district systems

Maintain HR Databases and Records

• Enter, update, and maintain employee information in HRIS and related databases
• Maintain personnel files and employment records in accordance with district procedures
• Track employee licensure, training records, and required documentation
• Maintain HR spreadsheets and tracking systems, including seniority lists, substitute records, and evaluation schedules

Assist with HR Reporting and Documentation

•  Assist with the preparation of employment-related reports and documents
•  Prepare employment contracts, correspondence, and routine HR communications as   directed
•  Assist with tracking employee leaves and related documentation
•  Support preparation of required district, state, and federal reports
•  Provide Employee and Department Support
•  Serve as a point of contact for employee questions and direct inquiries appropriately
•  Provide clerical and administrative support to the Executive Director of Human   Resources
•  Assist with scheduling meetings and maintaining department calendars
•  Maintain and update HR information on the district website
•  Assist with the coordination of employee orientation and recognition events
•  Share receptionist duties as needed

Other Duties as Assigned
Perform other duties and responsibilities as assigned to support Human Resources operations.

QUALIFICATIONS:

Education and Experience

Associate’s degree in Human Resources, Business Administration, or related field preferred; or equivalent combination of education and administrative experience.
Experience in an office or administrative support role preferred. Experience in Human Resources or a school district setting is beneficial but not required.

Skills and Abilities

•  Proficiency in Microsoft Office, particularly Excel and Word
•  Ability to learn and use HRIS systems such as Frontline and PowerSchool
•  Strong organizational skills and attention to detail
•  Ability to maintain confidentiality of sensitive information
•  Strong customer service and interpersonal skills
•  Ability to manage multiple tasks and meet deadlines
•  Ability to communicate effectively in person, by phone, and in writing
•  Ability to work independently and as part of a team

Required Certifications

•  Mandatory Child Abuse Reporter Certificate
•  Bloodborne Pathogens Certificate
•  Criminal Justice Information System(CJIS) User Certificate

This position requires strict adherence to confidentiality standards and handling of sensitive
employee information.