Human Resources Assistant

Please review the attached job description for more detailed information.

Title: Human Resources Assistant
Location: Educational Service Center (ESC) located in the Omni Centre, 300 W. Broadway, Suite 1600, Council Bluffs, IA 51503
Full-Time, Year-Round Position (12 months)
Hourly Wage: $22.00 per hour (may increase based on experience)

Competitive benefit package including medical, dental, vision, life insurance, wellness, IPERS retirement, paid holidays, vacation time, free covered parking, and more!

The Human Resources Assistant provides clerical and administrative support to the HR department. This entry-level role focuses on maintaining accurate employee records, assisting with onboarding, supporting recruitment and substitute processes, and completing data entry tasks that help ensure smooth district operations. The position offers opportunities to learn and grow within the HR field.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Report to work as scheduled on a regular and reliable basis.
• Maintain accurate and confidential employee personnel files.
• Assist with data entry and updates in HR systems, including employee information changes.
• Respond to routine requests for information and direct inquiries to appropriate HR staff.
• Prepare and distribute onboarding and orientation materials; assist with scheduling sessions.
• Collect and verify new hire paperwork (e.g., I-9 forms, background check documentation, benefits enrollment, direct deposit).
• Provide support for substitute/absence management, including assisting building staff with questions and processing assignments as needed.
• Prepare employee ID badges and assist with district equipment paperwork.
• Support HR staff with payroll and benefits documentation processing.
• Assist with posting job openings and processing applicant materials in the applicant tracking system.
• Provide applicants with general information about the hiring process; forward materials to hiring managers as directed.
• Assist with monitoring completion of mandatory training modules and support reminder communications.
• Scan and archive terminated employee files and records.
• Assist with invoice processing, office supply orders, and purchase card/badge requests.
• Draft routine HR correspondence such as employment verifications, welcome packets, and reminders.
• Help prepare and update HR forms and resources on the district HR webpage.
• Provide general clerical support including filing, scanning, copying, and scheduling meetings.
• Support HR staff in maintaining confidentiality and following district data integrity policies.

EDUCATION, EXPERIENCE, SKILLS

• REQUIRED: High School Diploma, GED, or equivalent.
• PREFERRED: Associate's Degree or Bachelor's Degree in Business, HR, or related area of study.
• PREFERRED: Advanced knowledge of Microsoft Office, specifically Excel functionality, such as pivot tables, formulas, etc.
• PREFERRED: Advanced knowledge of Google software products.

THIS POSITION IS OPEN UNTIL FILLED, PLEASE APPLY AS SOON AS POSSIBLE.
Questions? Call Tammy at 712-396-2357
 

It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Human Resources at 712-328-6446 or [email protected].