Position Location:

Hospital for Special Care

Scheduled Weekly Hours:

40

Work Shift:

First Shift

Department:

Human Resources

We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!

Qualifications

Required

• Associate’s degree in human resources, Business Administration, Healthcare Administration, or related field, or equivalent combination of education and relevant work experience.
• Minimum 1 year of administrative or HR support experience.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational, communication, and customer service skills.
• Ability to maintain strict confidentiality of employee and organizational information.

Job Summary

The HR Assistant provides clerical and administrative support to the Human Resources Department. This entry-level role is the first point of contact for applicants and employees and supports HR operations by assisting with applicant check-in, documentation, and employee engagement activities. The position contributes to a positive candidate and employee experience while supporting HR staff in day-to-day functions.

Essential Duties and Responsibilities

Applicant and Interview Support

• Greet and check in job applicants for interviews.
• Provide information about the hospital and the interview process in a friendly and professional manner.
• Assist with scheduling interviews and coordinating interview logistics.
• Ensure applicants complete all required pre-employment documentation.

Documentation and Record Support

• Assist HR staff with preparing, organizing, and maintaining employee and applicant documents.
• Scan, file, and enter documentation into HR systems as needed.
• Support HR team with basic administrative tasks such as copying, mailing, and document distribution.
• Complete Employment Verification.

Employee Engagement Support

• Assist with the planning and coordination of employee engagement and recognition events.
• Support HR initiatives that foster a positive workplace culture.
• Help prepare materials for training sessions, meetings, or employee events.

General Administrative Support

• Answer HR phone lines and respond to routine inquiries.
• Maintain an organized and professional reception and HR office area.
• Perform other administrative tasks as assigned to support HR team efficiency.

Physical Demands

• Primarily sedentary work with extended periods of sitting and computer use.
• Occasional lifting of up to 25 pounds may be required.
• Frequent walking throughout the hospital, keyboarding, and telephone use.

Cognitive Demands

• Ability to prioritize, problem-solve, and manage multiple tasks effectively under deadlines.
• Strong attention to detail and accuracy.
• Capacity to learn new systems and processes quickly and share knowledge with team members.
• Ability to exercise independent judgment while following established HR policies and procedures.

Work Demands

• Work is performed in a climate-controlled office environment within the hospital.
• Requires both independent work and collaboration with the HR team.
• Flexibility to adjust work schedule occasionally to accommodate fluctuations in workload or departmental needs.
• Ability to meet multiple, often simultaneous deadlines in a fast-paced healthcare environment.