Human Resources Assistant
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About this role
Organization Summary
The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
Mission
We create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.
Position Summary
Reporting to the Senior Human Resources Manager, the Human Resources Assistant adds value to the organization and helps promote its mission by performing the requirements of the position with the highest level of integrity and respect for others. The importance of confidentiality must be demonstrated and cannot be compromised. This position provides a variety of administrative and clerical support services to staff in Administration.
Essential Responsibilities
Administrative
- Daily mail pick-up and distribution of all mail and prepare outgoing mail including FedEx and UPS.
- Provides front office assistance as needed including directing visitors; routing phone calls; and, assisting with the copier, supply pickups and deliveries (if and/or as needed).
- Assists the Chief Administrative Officer and Human Resources Team with special projects, as needed.
- Assists in maintaining inventory of office supplies in neat orderly fashion; may order special items, as requested.
- Provides general administrative support such as preparing correspondence, forms and reports; arranging meetings; composing regular correspondence; processing confidential reports and documents; filing electronic and hard copy documents; and, tracking deadlines, as needed.
Human Resources
- Assists with applicant management/tracking and providing support to applicants surrounding the Applicant Tracking System in the Corps’ Payroll software, Paycom.
- Utilizes effective communication and follow through while acting as a dependable point of contact for candidates; act as point person throughout the application process providing a great candidate experience.
- Assists in ensuring new Corpsmember personnel files and eligibility documents are accurate and fully completed prior to submitting these documents and/or files to Human Resources, Payroll, Corpsmember Development and assigned Conservation/Work Programs and the Corps’ charter school partner, the LA Education Corps.
- Maintains confidentiality around sensitive and confidential matters such as employee relations, and organizational changes, planning and protecting the security of information, data and files.
- Assists with logistics and coordination for Recruitment programs such as: scheduling workshops, booking rooms, printing and preparing all materials, sending communications to participants, and setting up conference rooms.
- Assists with community events, job fairs, and meetings in the community to promote the Corps and recruit new participants. This may involve working Saturdays or Sundays, as needed.
- Assists in recruitment of potential applicants based on experience, skills, and education.
- Assists with interviews and intake of potential Corpsmembers.
- Assists in preliminary interviews of potential candidates for entry-level positions.
- Maintains I-9 documentation for all new hires.
Orientation / On-Boarding
- Coordinates and facilitates the post-offer process and new hire sessions (for employees and Corpsmembers).
- Schedules and coordinates with outside vendors in preparation for Corpsmember on-boarding.
- Extends offers and assigns checklists to new hires via Paycom.
- Gathers and enters new hire/enrollment information in Corps’ payroll system.
Staff Support
- Attends and provides staff support for team and committee Meetings.
- Assists and coordinates volunteer and staff training events or programs and recommend training resources for staff, as needed.
- Assists the Director of Administration, Human Resources Manager and other Team members, as needed.
- Performs other duties as assigned.
Please note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.