- Provide a variety of general administrative, clerical, special projects and daily support for HR, safety and training teams
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- Greet and assist internal and external visitors and direct to appropriate member of the HR team
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- Maintain daily & monthly ITAR visitor registration logs and use visitor screening software for background checks, etc.
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- Maintain room reservation approvals in MS Outlook
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- Maintain office supply inventory, order food, vending supplies and baby blankets and prepare purchase requisitions for goods and services
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- Process inter-office and external US mail, internal email correspondence, and monitor and respond to HR mailbox inquiries
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- Prepare and send company-wide communication including new hire and separation emails
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- Assist recruiter with tracking and follow-up of the online applicant assessment process, scheduling pre-employment physicals, and other recruitment support activities
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- Prepare orientation documents, gifts, and room setup
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- Create photo ID badges for new hires, and replacement badges as needed
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- Perform general filing of all applicant and personnel documents in compliance with company policy
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- Maintain and ensure a high level of integrity and confidentiality of all employee-owner records including “Protected Health Information”, “Protected Medical Information”, compensation records, and confidential company information
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- Input accurate data in Human Resource Information System (HRIS) in compliance with company policies
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- Manage required labor law posters at all company locations
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- Administer the company-wide service award program
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- Maintain Safety Data Sheet information in tracking database and hard copy binders
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- Assist leadership with the research and administration of training grant submissions and documentation
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- Work with HR team to produce various periodic reports and responses to inquires
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