Human Resources Assistant

 

 

POSITION TITLE:	HR Assistants –  Support Staff Facilities
STATUS:	12-Month, Full-Time
FLSA STATUS:		Exempt	x	Non-Exempt
REPORTS TO:	Coordinator of Human Resources
HUMAN RESOURCES:	x	Approved		Not Approved

 

 

$20.98 per hour with standard benefits 

 

Standard benefits include medical, dental & vision insurance, paid sick, vacation and holidays.

 

This position works 8 hours per day and 5 days per week and 260 days per year

 
The scheduled work hours for this position are 7:30 AM -4:00 PM.

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.  Internal closing date is March 10, 2026

 

 

 

Position Summary: 

The HR Assistant – Support Staff acts as a Talent Acquisition and Onboarding Specialist, focusing heavily on recruiting for all support personnel. This role is responsible for executing HR-related duties that support department functions, including recruitment, onboarding, HRIS data integrity, and employment law compliance. As recruitment is a primary focus, this position serves as the front-line ambassador for the district’s talent pipeline.

 

Essential Skills and Requirements

Education: High School diploma required; Bachelor’s degree preferred.

Experience: Minimum of two years of experience in a school setting or a professional Human Resources office.

Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. Ability to manage complex data entry, create formulas for spreadsheets, and perform data queries.

Communication: Exceptional tact and professionalism in both written and verbal communications, with the ability to project a positive image of the district.

Organization: Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Knowledge: Familiarity with state/federal laws regarding hiring practices and personnel record maintenance.

 

Core Responsibilities

Talent Acquisition & Recruitment Process

• Execute recruitment efforts for support staff positions, including drafting and posting job openings, sourcing candidates, and facilitating the interview process.
• Partner with hiring managers to provide hiring recommendations based on candidate evaluations and interview outcomes.
• Serve as the primary point of contact for candidate experience management, responding professionally to inquiries regarding job status, selection processes, and application updates.
• Coordinate and represent the district at recruitment and employment fairs, preparing all necessary marketing and recruitment materials to attract top talent.

Onboarding & Lifecycle Management

• Manage the offer management process, including extending formal job offers and verifying professional references.
• Oversee the pre-employment screening process, ensuring all background checks and required new hire paperwork are completed accurately.
• Facilitate New Employee Orientations (NEO) and coordinate essential training sessions to ensure a seamless transition for new hires.
• Prepare and submit all new hire information and personnel actions (hires, rehires, resignations, transfers and retirements) for Board of Education approval.

HRIS Administration & Data Integrity

• Maintain data integrity within the district’s Human Resource Information System (HRIS) and payroll system for all active support staff.
• Ensure the timely and accurate transfer of new hire data and personnel changes to the payroll department.
• Perform annual utility rolls of pay assignments and prepare Letters of Assurance for the new fiscal year.
• Process employee credentials, including photo ID badges.

Compliance & Departmental Support

• Maintain the confidentiality and security of all personnel files and sensitive employee information in accordance with federal, state, and local regulations.
• Assist employees and supervisors with the interpretation of HR policies, procedures, and employment standards.
• Audit personnel records regularly to ensure compliance with employment laws and district standards.

Other duties as assigned