Human Resources Assistant

JOB TITLE: Human Resources Assistant

OFFICE LOCATION: Philadelphia, Washington DC, Baltimore

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

FLSA STATUS: Full-time/Non-Exempt

POSITION SUMMARY:

The Human Resources Assistant will perform administrative duties related to the operations of the Human Resources Department.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Answers and directs departmental inquiries.
• Provides administrative support to the HR and Benefits departments.
• May assist with payroll functions including payroll process backup, updating payroll memos, and confirming payroll and elections.
• Performs duties related to hiring including posting positions, collecting applications, updating candidate status, updating the interview spreadsheet, and sending benefits emails.
• Conducts and/or assists with new hire orientation and onboarding.
• Updates and maintains records in the firm’s HRIS.
• Processes invoices and expense reports.
• Reconciles G/L reports as well as other reports for benefits.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.
• Performs other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

• Excellent organizational skills and attention to detail.

• Familiar with office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate’s or bachelor’s degree preferred.
• Administrative training required.
• One year of administrative assistant experience preferred.

ADDITIONAL INFORMATION:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated range for this role is $55k to $65k.