Human Resources Assistant

About the Department

Reporting to the Employment, Class & Comp Manager, the Human Resources Assistant processes personnel and payroll actions for permanent and grant-funded FTE employees and administers the university’s leave program.

• Monitors leave reports, adjusts leave balances, manages negative leave balances, and submits payroll adjustment forms.
• Calculates and enters leave for employees on special leave status and initiates personal action forms, as needed.
• Requests leave information for transferring state employees.
• Manages the state leave transfer process and prepares annual report.
• Enters new hire assignments and verifies payroll information.
• Processes reclassifications, reassignments and non-payroll-related personnel actions.
• Processes terminations.
• Serves as backup for processing temporary and student assignments.
• Monitors the HRHelp inbox and responds to inquiries or forwards to the appropriate person.
• Completes all requests for verification of employment.
• Serves as backup for front-office functions.

Position Duties

• Bachelor’s degree; associate’s degree and two years of relevant experience; or high school diploma and four years of relevant experience.
• Working knowledge of basic payroll processing procedures and the principles/best practices of leave management.
• Basic knowledge of relevant federal and state laws and regulations.
• Effective problem-solving and math skills.
• Effective oral and written communication skills.
• Sufficient technical ability to master required software and perform job duties at a high level.
• Exceptional interpersonal skills and the ability to deal tactfully and effectively with difficult situations and establish and maintain effective working relationships with faculty, staff, students and the general public.
• Effective organizational skills and the ability to coordinate multiple concurrent tasks.
• Ability to work with accuracy despite frequent interruptions and meet payroll and other deadlines.
• Ability to exercise sound judgment and discretion in working with confidential information.

Minimum Qualifications

• Relevant experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software helpful.

Other Qualifications

Travel/Overtime Requirements: Occasional overtime may be required at the beginning and end of semesters.

To apply go to https://winthrop.peopleadmin.com/postings/21083.