Human Resources Assistant

Our Corporate Human Resources team has an exciting opportunity available as a Human Resources Assistant! If you’re looking to start your human resources career, this could be the perfect fit for you!  

In this role, the Human Resources Assistant will provide administrative support services to all team members in the Corporate Services department. These departments include both clinical and non-clinical areas such as Human Resources, Marketing and Communications, Information Technology and Travel Staffing, among others. Daily job responsibilities may include maintaining employee files, data entry of confidential personnel information, running license/clearance/annual mandatory reports, preparing for annual HR initiatives, and assisting with other projects as needed.

Our ideal candidate excels in customer service, manages multiple tasks with ease, and thrives in a fast-paced work environment.  If this sounds like you, apply online today!

Responsibilities: 

• Provide general administrative support for projects as needed.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.

• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.

   

• High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
  • OR Bachelor's degree in Human Resources, Business, or related field required 
  • OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
• Human resources experience and/or education is preferred.
  
  Licensure, Certifications, and Clearances:
  
  UPMC is an Equal Opportunity Employer/Disability/Veteran