Human Resources Assistant (Ogden, UT)

Overview:

The Human Resource Assistant aids with and facilitates the human resource functions for the plant, including recruiting, benefits support, record keeping, timekeeping, file maintenance, payroll, onboarding, and all other HR-related matters. Also assists with and provides clerical support for Human Resources Manager and Plant Manager. Tracks and prepares all accounts payable information for the corporate office.

 

This is a Monday through Friday, 9:00AM - 4:30PM position eligible for the full-time employee benefits package.

Responsibilities:

• Assist employees with HR-related needs and maintain professional, confidential, and effective communication with all levels of employees and management.
• Record changes affecting net wages, such as exemptions and insurance coverage, for each employee to update master payroll records. Record data concerning transfer of employees between departments.
• Compile payroll data such as hours worked, taxes, insurance, and input into computer and post to payroll records.
• Daily reviewing, tracking and data input for timekeeping of employees and report generation related to staffing guidelines.
• Answer telephones, convey messages, and provide clerical duties for plant management.
• Prepare purchase orders, compare invoices against purchase orders and/or shipping and receiving documents to verify receipt of items ordered, prepare purchase order vouchers authorizing payment to vendors, and send complete bill to the corporate office for payment.
• Contact vendors or buyers regarding errors in prices, substitutions, and partial or duplicate shipments.
• Ensure data is input and accurate for employees in the HRIS system.
• Prepare and enroll employees into the company benefits plan.
• Record employee information such as personal data, compensation, benefits, tax data, attendance, and terminations into HRIS.
• Process employment applications and completes on-onboarding process for hew hires, including administering drug and alcohol screening.
• Telephone applicants to set up interviews and communicate offers of employment.
• Prepare and file reports of accidents and injuries.
• Conduct I-9 reviews to establish eligibility of applicants in regards to identification and naturalization, as well as perform internal I-9 audits.
• Maintain office inventory; order and/or pick up all office supplies and printing requests.
• Answer telephones, convey messages, and ensure front office functions are handled appropriately.
• Conduct, maintain,and champion all safety and GMP policies and procedures.
• Maintain regular and consistent attendance.
• Follow all Company policies and procedures, which include SOPs, Employee Handbook, Food Safety and Quality Procedures, Food Quality Policies, GMP Handbook, HACCP, and Pictsweet Safety Procedures.
• Other duties as assigned.

Qualifications:

• Bilingual English/Spanish required.
• Associate degree two year college or technical school or 1+ years of related experience and/or training, or equivalent combination of education and experience preferred. 
• Must have working knowledge of Microsoft Office programs.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Must possess excellent communication, interpersonal, and organizational skills.   
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of customers or employees.     
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations. 
• Knowledge of HR laws, regulations, and best practices.

Physical Demands

 

• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Prolonged periods of sitting at a desk and working on a computer.
• Consistent repetitive motion involving wrists, hands, fingers, and shoulders.
• Occasionally move products or materials by pushing, pulling, lifting, and stacking.
• Occasionally climb up and down.
• Occasionally bend, stoop, and crouch.
• Visual and hearing acuity.

Physical/Environmental Factors:

• Must be 18 years or older.
• Work is performed mostly in an office environment. 
• Occasional exposure to loud noise level as well as exposure to cold and wet environment. 

 

Pictsweet is a drug-free workplace. 

 

Equal Opportunity Employer/Minorities/Women/Protected Veterans/Disabled/PWDNET