Human Resources Assistant - OSA - Office of Human Resources Management - Kanawha Co.

About the Department

1 Vacancy
Kanawha County

Under close supervision and in a training capacity, this position performs foundational administrative, technical, and clerical tasks to support the Personnel Transactions section within the Office of Human Resources Management (OHRM). The incumbent assists higher-level Human Resources staff with processing, documenting, and tracking personnel transactions, while learning the applicable state and federal laws, rules, and policies.

• Trainee-Level Transactions Support: Performs entry-level review of personnel transaction documents (e.g., new hires, promotions, change of status forms, leave of absence requests) for completeness and accuracy prior to submission for higher-level review and processing.
• Clerical and Administrative Support: Serves as clerical support for the Transactions section, which includes generating routine correspondence, maintaining and organizing electronic and physical files, and assisting with document preparation.
• Information Management and Data Entry: Performs data entry of personnel transactions and related information into the Human Resources Information System (HRIS). Runs routine reports to monitor workflow and track transaction status.
• Customer Service and Communication: Serves as a primary contact for general transaction inquiries from Department staff, redirecting complex or specialized questions to a Human Resources Generalist or other appropriate staff member.
• Policy and Procedure Learning: Participates in training and on-the-job learning activities to develop knowledge of Division of Personnel’s Administrative Rule, departmental policies, and procedures related to personnel transactions.
• Special Projects: Assists with special projects and performs other duties as assigned.

Minimum Qualifications

Training: High school diploma or the equivalent.  

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.