HUMAN RESOURCES ASSISTANT (TEMPORARY ASSIGNMENT)
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About this role
General Purpose:
Provide effective support for daily Human Resources Department functions by carrying out a range of administrative duties. Welcome visitors and inform the designated GLOCK contract person, and triage employee requests as they are received by HR.
Shift Available:
- 8:00 AM to 5:00 PM, Monday through Friday
Supervisory Responsibilities:
- None
Duties and Responsibilities (other duties may be assigned):
- Serve as first point of contact for all HR visitors.
- Prepare all necessary documentation, including the HR checklist, to support personnel transactions such as onboarding, terminations, promotions, demotions, and transfers.
- Retrieve and prepare personnel files for full-time employee terminations.
- Update and maintain full-time employee personnel files, including personal data changes.
- Maintain HR file room, ensuring accurate maintenance of files for active and terminated employees, temporary workers, medical, 401(k), training, etc.
- Support onboarding for new hires, including full-time employees, temporary workers, and temp-to-hire personnel, by establishing personnel files, processing new hire paperwork, completing the new hire checklist, and entering or updating employee profiles in designated HR systems.
- Maintain reportable spreadsheets for full-time employee hires.
- Ensure that all HR forms and booklets in the HR Triage area are adequately stocked and kept up to date.
- Support hiring needs by scheduling and participating in interviews and preparing interview documents, as needed.
- Work with the Recruiting team to ensure proper maintenance of the interview and applicant tracking log.
- Act as support or backup for new hire orientations.
- Order and distribute employee shirts.
- Monitor the stock levels in the HR supply room and arrange orders for departmental supplies whenever necessary.
- Participate in administrative staff meetings.
- Consistent attendance
Qualifications/Job Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, pre-skills, and/or abilities needed to perform this job. Reasonable accommodations may be made to qualified employees or applicants with disabilities.
Education and/or Experience:
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High School Diploma or G.E.D. |
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Proficient in MS AX Dynamics, Excel, Word and PowerPoint. |
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Good interpersonal and communication (verbal and written) skills. |
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Good organizational skills. |
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Ability to effectively prioritize and multi-task numerous responsibilities. |
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Ability to identify problems. |
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Good attention to detail. |
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Ability to effectively work in a fast-paced environment, individually and as part of a team |
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Understand the importance of, and adhere to, employee and organizational confidentiality. |
Licenses and Certifications:
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Valid Drivers License |
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to qualified employees and applicants with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to stand and sit for extended periods of time and is regularly required to use hands and fingers to type on keyboard, look at monitor and may lift objects in excess of 30 lbs.
Work Environment:
The work environment primarily requires the employee to work inside in a climate controlled administrative office setting and dress business casual in accordance with the GLOCK Employment Policy Handbook. Employee will work regularly scheduled shifts within the department’s hours of operation and may be asked to work overtime and weekends, when needed for special assignments or programs.
Position Type:
This is a temp to hire position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., but may require some work outside of these hours.
GLOCK, Inc. is an equal opportunity employer. Employment decisions at GLOCK, Inc. will be based on merit, qualifications, and abilities. GLOCK, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, creed, color, religion, national origin, sex (including pregnancy, childbirth and parenting status), age, disability status, marital status, sexual orientation, gender identity or expression, citizenship status, genetic information, protected veteran status or any other characteristic protected by law. In addition to a commitment to provide equal employment opportunities to all qualified individuals, GLOCK, Inc. has established an affirmative action program to promote opportunities for individuals in certain protected classes throughout GLOCK, Inc.
GLOCK, Inc. is committed to providing reasonable accommodations for applicants and employees to participate in the job application or interview process.
To request a reasonable accommodation to apply or interview for an open position, please send an email to our HR Team at [email protected] with the following information:
- Your full name
- Your contact information
- A description of your accommodation request