Human Resources Associate

Description

The HR Administrator plays a key role in supporting the Human Resources function by ensuring accurate data management, compliance with employment regulations, and efficient and timely processing of employee-related documentation. This position is highly detail-oriented and focuses on maintaining personnel records, supporting onboarding processes, and providing support to employees. Regular and reliable attendance at the office in Conyers, GA is an essential function of this job. 

Requirements

Essential functions (Reasonable accommodations may be able to enable individuals with disabilities to perform these essential functions.)

• Perform accurate and timely data entry related to employee information HR systems
• Maintain and update personnel records, ensuring confidentiality and compliance with company policies
• Manage I-9 documentation, including completion, verification, and ongoing compliance tracking
• Coordinate and track background checks for new hires and ensure completion prior to onboarding
• Support benefits enrollment processes, including data entry, employee communication, and documentation tracking
• Organize and maintain employee files, both digital and physical, in accordance with legal requirements
• Assist with preparation and distribution of employee documentation such as offer letters, onboarding materials, and policy acknowledgments
• Monitor and follow up on missing or incomplete employee records and documentation
• Provide administrative support for HR audits and compliance reviews
• Interview and screen applicants on a continuous basis including background checks and pre-employment drug screening
• Serve as first point of contact for employees regarding HR-related questions, concerns, and conflicts
• Assist with special HR projects and initiatives, such as employee engagement programs, diversity and inclusion initiatives, and organizational development projects
• Perform other related duties as assigned
• Regular and reliable attendance at the assigned work location is an essential function of this job

Competencies

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

• Ability to maintain privacy and confidentiality
• Strong critical thinking and decision-making capabilities
• Conscientious about timeliness of assignments and quality of work product
• Possess exceptional written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner
• Proficient computer skills including Word, Excel, PowerPoint, HRIS Systems, etc.
• Able to handle multiple tasks and appropriate prioritization
• Exceptional work ethic
• Demonstrated ability to communicate clearly and efficiently in verbal and written form
• Excellent judgement and strong multitasking abilites
• Demonstrated success in all Human Resources functional areas within a fast-paced, technically focused environment is essential
• Must be results-oriented and demonstrate strategic thinking, innovation, flexibility in dealing with changing and ambiguous situations
• Decisive and exercises good judgment under pressure
• Excellent communication and customer service skills
• Proactive problem-solver who can research answers and resources to complete complex tasks with little assistance
• Consistent discretion when handling sensitive information and/or situations

Summary

The HR Administrator plays a key role in supporting the Human Resources function by ensuring accurate data management, compliance with employment regulations, and efficient and timely processing of employee-related documentation. This position is highly detail-oriented and focuses on maintaining personnel records, supporting onboarding processes, and providing support to employees.

Essential functions (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.) 
•    Perform accurate and timely data entry related to employee information in HR systems
•    Maintain and update personnel records, ensuring confidentiality and compliance with company policies
•    Manage I-9 documentation, including completion, verification, and ongoing compliance tracking
•    Coordinate and track background checks for new hires and ensure completion prior to onboarding
•    Support benefits enrollment processes, including data entry, employee communication, and documentation tracking
•    Organize and maintain employee files, both digital and physical, in accordance with legal requirements
•    Assist with preparation and distribution of employee documentation such as offer letters, onboarding materials, and policy acknowledgments
•    Monitor and follow up on missing or incomplete employee records and documentation
•    Provide administrative support for HR audits and compliance reviews
•    Interview and screen applicants on a continuous basis including background checks and pre-employment drug screening.  
•    Serve as first point of contact for employees regarding HR-related questions, concerns, and conflicts.

•    Assist with special HR projects and initiatives, such as employee engagement programs, diversity and inclusion initiatives, and organizational development projects.
•    Perform other related duties as assigned.  
•    Regular and reliable attendance at the assigned work location is an essential function of this job. 

 

Competencies 
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  
•    Ability to maintain privacy and confidentiality.  
•    Strong critical thinking and decision-making capabilities.
•    Conscientious about timeliness of assignments and quality of work product. 
•    Possess exceptional written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner.  
•    Proficient computer skills including Word, Excel, PowerPoint, HRIS Systems, etc.
•    Able to handle multiple tasks and appropriate prioritization.  
•    Exceptional work ethic. 
•    Demonstrated ability to communicate clearly and efficiently in verbal and written form.
•    Excellent judgement and strong multitasking abilities. 
•    Demonstrated success in all Human Resources functional areas within a fast-paced, technically focused environment is essential. 
•    Must be results-oriented and demonstrate strategic thinking, innovation, flexibility in dealing with changing and ambiguous situations. 
•    Decisive and exercises good judgment under pressure. 
•    Excellent communication and customer service skills. 
•    Proactive problem-solver who can research answers and resources to complete complex tasks with little assistance. 
•    Consistent discretion when handling sensitive information and/or situations. 

 

Work Environment 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  

 

Physical & Mental Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 
•    Regular and consistent attendance in office during scheduled work hours.
•    The employee may occasionally lift and/or move up to 15 pounds.  
•    Specific vision abilities required by this job include close, distance and peripheral vision, depth perception and the ability to adjust focus. 
•    While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to stand, walk and use hands to handle or feel. 
•    Ability to read, analyze, and interpret financial reports, and legal documents, respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.   
•    Ability to define problems, collect data, establish facts, draw valid conclusions, interpret technical instructions and deal with abstract and concrete variables. 

 

Travel Required 
•    N/A 

 

Required Education and Experience 
•    High School Diploma or GED
•    At least two years’ related experience required.  
•    Strong working knowledge of HR software systems. 
•    Intermediate to advanced computer skills. 
•    Knowledge of employment-related laws and regulations. 
 
Preferred Education and Experience 
•    Bachelor's degree in human resources or related fields and/or equivalent experience. 
•    SHRM-CP/PHR credential preferred.  
 
Additional Eligibility Requirements 
•    None at this time.  

 

Affirmative Action/EEO Statement 
Alacrity Solutions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. Alacrity Solutions makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, please refer to our EEO policy.  

 

Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.