Ascension Parish School Board

Job Description

 

 

 

I.	JOB TITLE:	Human Resources Clerk	JOB TYPE:	670
	POSITION REPORTS TO:	Supervisor of Human Resources/Coordinator of Risk Management/Human Resources Specialist	PAY GRADE:	CLK-4 OA-260
	FLSA STATUS:	Non-Exempt	ASSIGNMENT PERIOD	260 days

 

 

 

II.         SUMMARY OF POSITION’S PURPOSE

 

 

Performs various clerical and office procedures related to insurance based human resources activities.

 
 

III.         MINIMUM QUALIFICATIONS

1. EDUCATION/CERTIFICATION – High School Diploma

 

2. EXPERIENCE – 0 to 6 months of basic work experience

 

3. SKILLS – Basic knowledge of insurance based products to include medical, life, long term disability, catastrophic illness and 403b plans.

           

IV.         DUTIES AND RESPONSIBILITIES

 

1. Performs a wide variety of clerical activities related to the insurance processing function including, but not limited to, typing, filing, opening/prioritizing mail, faxing, copying and forms completion.
2. Assists in the organization, tracking and maintenance of applicant, employee, and retiree information, which includes:
   • Assisting the director in processing applications and delivering eligible candidate information to the appropriate principal/supervisor.
   • Assisting the director in organizing and facilitating onsite job fairs and assisting in university recruiting
   • Processing recommendations for hire and assisting in new employee orientation.
   • Enrolling and maintaining employee and retiree coverage in various insurance programs and retirement systems.
   • Assisting employees in the DROP/retirement process and ensuring all paperwork is complete and submitted timely.
   • Assisting employee, retirees and their family members with status changes and life events, and processing the changes in the APSB system and with appropriate insurance carriers and retirement systems.
   • Scanning and indexing all human resource employee information into appropriate file
3. Audits, verifies, and certifies sick leave and service with the retirement systems
4. Assists payroll department in calculating salary, benefits, and severance pay.
5. Assists the director in advertising and hiring process for open positions
6. Assists with the “open enrollment” process for insurance based employee benefit programs.
7. Reconcile invoices from various insurers/vendors to insure proper coverage and premium payment 
8. Reconciles and reports monthly salaries to the appropriate retirement system.
9. Handles new employee enrollment procedures.
10. Answers insurance/403b based questions from employees and retirees.
11. Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc.  Schedules and/or attends conferences with parents.  Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
12. Remains current on employment law.  Understands employee benefits and is able to answer questions from employees regarding benefit matters.  Has a thorough understanding of Ascension Parish School Board personnel policies.
13. Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management.  Assists in the implementation of quality improvement initiatives.
14. Assists co-workers in the completion of tasks and assignments to ensure continuity of service.  Orients new co-workers and actively supports teamwork through the school system.
15. Performs other related services as required.

 

 

 

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.