Human Resources Coordinator

About the Department

The Human Resources Coordinator position is responsible for carrying out clerical duties as assigned by the Human Resources Director. This role is key in ensuring smooth HR operations, as well as maintaining a strong focus on detail, organization, and a commitment to maintaining confidentiality while adhering to state laws and City policies.

Position Duties

This position is classified as an exempt, full-time position with a 40-hour work-week.

Works under the general supervision of the Human Resources Director, or designee. 

Minimum Qualifications

Essential Functions:

• Responsible for performing various administrative duties, including scheduling meetings, managing data entry, and organizing confidential files. 
• Provides assistance in entering personnel actions in the City’s HRIS system, while ensuring accuracy and current employee records.
• Processes all employee performance evaluations, which includes reviewing the performance dashboard in the HRIS system on a continuous basis to ensure all employees receive their evaluation in a timely manner.
• Serves as point of contact for questions regarding performance evaluation process. 
• Maintain and update supervisor workflows within HR systems to ensure management has the necessary visibility to complete employee evaluations and timekeeping tasks. 
• Processes all personnel action forms as it pertains to: Performance Merits, Years of Service, Superior Bonuses and Longevity. Reviews payroll previews to ensure payroll system captures the processed changes. 
• Assists with scanning all personnel files into Laserfiche system for new hires once onboarding is completed, in accordance with General Schedule and retention policies for the state of Florida. 
• Responsible for reviewing/auditing personnel files and ensuring they are organized and maintained in strict accordance with general schedule and retention policies. 
• Assists and collaborates with HR team for events and initiatives, as requested.
• Provides assistance with different aspects of the recruitment process, as requested.
• Performs research and provides reports to the HR Director and Assistant Director as needed, offering essential data to support decision-making.
• Provides departmental information to the public regarding application status.

Additional Duties:

• Performs related duties as assigned.

Other Qualifications

MINIMUM EDUCATION AND TRAINING

• Must possess a bachelor’s degree from an accredited college or university.
• One (1) year of human resources experience is required, experience in a municipal government agency is preferred. 
• Must possess a valid driver’s license with an acceptable driving record. 

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Must be fluent in the English language.  Ability to communicate in Spanish is a plus.
• Must be computer literate with knowledge of Microsoft Office applications. 
• Knowledge of business writing, methods and techniques.
• Ability to interact with the public and City employees over the phone, in written communication and through personal interaction in a courteous, eloquent and effective manner.
• Ability to deal with confidential and sensitive matters.
• Ability to deal with data, people and technology that relates to administrative technical, communications, researching, reporting, accounting, legal, or managerial skills.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Must be a non-smoker.
• The minimum requirements may be waived by the City Manager.

Additional Duties:

• Performs other related work as required.

Physical Requirements:

• Ability to exert up to 20 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.