Human Resources Coordinator

Key Responsibilities:

·         Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support.

·         Monitor the completion of iCIMS preboarding and onboarding documents.

·         Ensure I-9 completion for new hires.

·         Enter hiring details accurately into UKG to minimize errors.

·         Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed.

·         Manage the HR inbox for Tier 1 questions.

·         Perform data entry of employee changes into UKG.

·         Create, file, maintain and audit personnel files.

·         Provide documentation support for audits and site visits as needed.

·         Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

·         Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind.

·         Detail. Must be able to accurately produce work which requires continual attention to detail.

·         Communications. Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect

·         Professionalism. Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values.

·         Fast Paced Environment. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

·         Composure. Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events.

·         Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.

·         Peer Relationships. Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration.

·         Self-starter. Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work.

·         Confidentiality. Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing.

·         Computer Skills. The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning.