Human Resources Coordinator

Human Resources Coordinator Opportunity:

The Human Resources Coordinator provides high-level administrative and operational support to the Human Resources Department while delivering excellent customer service to employees, managers, and new hires. This role plays a critical part in ensuring a smooth and compliant onboarding experience from accepted offer through the employees’ first day of work and beyond. The position supports HR systems, employee records, audits, orientation activities, and departmental projects while maintaining accuracy, confidentiality, and compliance with organizational, state, and accreditation requirements.

 

What You’ll Get:

• The starting pay range for this role is $21.73 -$23.67 based on education and experience.
• This job is a full-time, in person position, usually working weekday business hours.
• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you are eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 7.2% and NCHC will match this at 100% each pay period!

What You Bring:

 

Required:

• High School Diploma or equivalent.
• More than 1 year of administrative or clerical experience
• Valid Wisconsin driver’s license with appropriate auto insurance and access to a personal vehicle.

 

Preferred:

• Associate’s degree in Human Resources, Business Administration, or a related field.
• More than 3 years of relevant administrative or HR experience.
• Experience using HRIS platforms (UKG preferred).

 

In evaluating candidates for this position, North Central Health Care may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

 

What a Human Resources Coordinator does at NCHC:

 

• Coordinate all pre-employment and onboarding activities, including background checks, clinic appointments, licensure verification, and completion of new hire documentation.
• Serve as a primary point of contact for new hires from accepted offer through start date, responding to questions and ensuring timely completion of onboarding requirements.
• Prepare and facilitate new hire orientation logistics, including communication to departments, badge creation, system access support, food coordination, and materials preparation.
• Complete Form I-9 verification and maintain compliance with federal and organizational requirements.
• Lead assigned portions of new hire orientation, including welcome messaging, tours, and presentations.

• Respond to employee inquiries related to HR systems, badges, employment verification requests, licensure reminders, and general HR processes.
• Assist employees with system access issues, including password resets and coordination with IT and IMS as needed.
• Process employment verification requests for external agencies and employers in compliance with privacy and disclosure laws.

• Maintain accurate employee data in the HRIS, including new hires, transfers, terminations, and employee status changes.
• Create, update, file, audit, and retrieve employee personnel files, including licensure, certifications, background checks, and I-9 documentation.
• Schedule and conduct regular employee file audits and compliance reviews.
• Track licensure, certifications, clinic appointments, unemployment claims, and other required data and audits.

• Support compliance activities related to caregiver background checks, licensure verification, certifications (CPR, CNA, RN), driver’s license validation, and accreditation requirements.
• Complete required monthly audits, including OIG monitoring and compliance tracking.

• Answer and direct incoming calls and departmental mail.
• Coordinate meetings, prepare agendas, manage calendars, and provide administrative assistance to the Director of Human Resources.
• Reconcile departmental credit card statements and submit documentation for review and approval.
• Manage office supply inventory for Human Resources and Learning & Development.
• Assist with HR initiatives and projects related to recruitment, compensation, benefits, employee recognition, and special events.
• Coordinate volunteer background checks and onboarding for clinical student groups.

• Perform other duties as assigned to support departmental and organizational needs.

 

Who We Are:

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs more than 600 professionals in diverse roles across a variety of care and work environments. We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

In compliance with the American with Disabilities Act, NCHC will provide reasonable accommodations to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. North Central Health Care is an Equal Opportunity Employer.