Human Resources Coordinator

Department: Col of Ed and Human Development

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Remote Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The College of Education and Human Development (CEHD) is an innovative, inclusive, and cutting-edge college that successfully prepares professionals to promote learning and development across the life span while contributing meaningfully to research in human and organizational performance as well as in the learning and developmental sciences. The college, with nearly 130 full-time faculty members, more than 300 part-time faculty members and nine academic divisions offers 27 academic programs, at both the undergraduate and graduate levels, across its four units. In addition, faculty engage in an extensive portfolio of research and are fully engaged in the community. The CEHD is ranked among the top 100 Colleges of Education in the world by the Shanghai ranking of world universities and is among the top tier in the rankings of the US News and World Report.

About the Position:

The Human Resources Coordinator provides essential human resources coordination and support for the College of Education and Human Development (CEHD). This position manages recruitment activities within PageUp, oversees onboarding and offboarding processes, and administers personnel actions to ensure accurate, compliant, and timely HR operations. Working closely with the Director of HR and college units, the HR Coordinator supports graduate assistant, wage, adjunct, faculty, and staff employment actions, maintains required documentation and reporting, and ensures alignment with university policies, accreditation standards, and HR best practices.

Responsibilities:

Recruitment and Hiring

• Manages all recruitment and hiring actions for faculty and staff in Page Up;
• Acts as search committee coordinator for instructional faculty positions and when needed;
• Responsible for all position description updates, edits and uploading into the Page Up system;
• Works with search chairs and committee members to make sure all trainings are complete and searches are closed out according to university guidelines and policies;
• Manages the CEHD HR portal for onboarding on the CEHD intranet;
• Manages all college onboarding and offboarding; and 
• Arranges exit interviews with the Director of HR, Associate Dean for Faculty Success, or central HR for all exiting employees. 

Graduate Assistantship Hiring

• In collaboration with the Director of HR and the PhD Office Director, manages all phases of the hiring of graduate assistantships. This includes Graduate Research Assistants (GRAs), Graduate Teaching Assistants (GTAs) and Graduate Professional Assistants (GPAs);
• Generates offer letters for appointments and scholarships;
• Onboards new employees to include ensuring completion of 19 and other documentation as needed;
• Performs eligibility checks, status changes, renewals, other transitions, or exit; 
• Ensures all hires have completed necessary training;
• Maintains control of necessary documentation flows throughout all aspects of the processing cycle from generation of contracts from signature through return;
• Maintains electronic files copy documentation as required;
• Provides reports at the end of each semester that show final expenses (for salary/wages and tuition waivers) for the period, to include details on which budget was used and what is remaining in each account;
• Prepares reports as needed for the Director of HR and/or the Executive Director of Research and Business Operations, so informed decisions can be made on the best use of funds; and
• Works with faculty and staff to ensure a smooth recruitment process to fill roles. 

Wage Hires 

• In collaboration with the Director of HR, the Executive Director of Research and Business Operations, and the research and finance teams, manages all phases of the hiring of wage employees on E&G funds (for the CEHD units assigned to this position) and a portion of the hiring of wage employees funded on sponsored programs. This includes both student wage and non-student wage hires;
• Reviews EPAF requests on the intranet (or within the Teams channel for sponsored program hires) and routes to other needed approvers within CEHD when required;
• Generates offer letters when requested by submitters;
• Onboards new employees to include ensuring completion of 19 and other documentation as needed; and
• Performs eligibility checks, status changes, renewals, other transitions, or exit. 

Adjunct Hires

• Works with the HR team to understand the following processes and provides back-up, or support to a unit whenever needed; and
• Works with the HR team to review all adjuncts before contracts are generated. This includes going through a set of requirements that ensures following all CEHD, Mason, and accreditation policies. 

Personnel Actions

• Submits Electronic Personnel Action Forms (EPAFs) for assigned CEHD units, routing them to the Director of HR for approval;
• Submits HR Transaction Forms through Dynamic Forms (this includes leaves, separation forms, position changes requests and other miscellaneous transactions) to the Director of HR for approval;
• Approves timesheets on behalf of the Dean for 12-mo instructional faculty; and
• Creates renewal contracts for review and approval. 

Other

• Serves as one of the HR Liaisons for CEHD;
• Manages the staff professional development requests and approvals and manages the college-level recognition and award programs; and
• Executes special projects as assigned by the Director of HR or other college leadership. 

Required Qualifications:

• High school diploma or equivalent;
• Professional experience in human resources, administrative operations, or a related field that includes responsibilities such as hiring, onboarding, personnel processing, or HR documentation;
• Experience working in a high-volume, deadline-driven environment with responsibility for managing multiple tasks simultaneously;
• Experience interpreting and applying policies, procedures, and employment regulations to real-world HR or administrative decisions;
• Experience providing customer service or stakeholder support to a diverse population (e.g., faculty, staff, students, job applicants, or clients);
• Experience maintaining confidential personnel information with discretion and professional judgment;
• General knowledge of recruitment, onboarding, hiring documentation, employment eligibility, and personnel action workflows;
• Understanding of confidentiality standards, FLSA, FERPA-equivalent privacy obligations, and general HR regulatory practices;
• Knowledge of digital record-keeping best practices;
• Strong Microsoft Office skills, including Excel, Word, and document management in shared platforms;
• Strong written and verbal communication skills for interacting with diverse stakeholders;
• Organizational and time management skills;
• Exceptional attention to detail in reviewing, tracking, and processing HR documentation;
• Ability to convey HR processes and requirements clearly and professionally;
• Ability to manage high-volume work with competing deadlines; and
• Ability to interpret policies and apply them to practical HR decisions.

Preferred Qualifications:

• Bachelor’s degree in related field;
• Human resources experience within a higher education environment, particularly in roles supporting faculty, staff, student employees, adjuncts, or graduate assistants;
• Experience administering complex or multi-step HR processes such as recruitment coordination, personnel transactions, hiring documentation, or contract preparation;
• Knowledge of academic hiring processes, graduate assistant administration, and faculty recruitment environments;
• Knowledge of GMU specific systems (not required, but advantageous): PageUp Applicant Tracking System, EPAF workflows, Dynamic Forms, CEHD intranet or similar university platforms;
• Advanced Excel/data skills - ability to prepare semester hiring reports, funding summaries, and tracking spreadsheets; and
• Process improvement skills - streamlining workflows and implementing HR process enhancements.

Instructions to Applicants: 

For full consideration, applicants must apply for Human Resources Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: March 11, 2026

Posting Close Date: March 17, 2026

Open Until Filled:  No