Human Resources Coordinator

Position Title: Human Resources Coordinator.
Department: Human Resources.
Classification: Non-Exempt.                             
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.
Work Location: On Campus.
Hourly Rate: $21 - $23.
 

Essential Job Duties:

• Support to Human Resources.
  • Perform general office duties professionally including greeting, answering phones, and routing correspondences.
  • Provide administrative support to ensure efficient office operation, which is including but not limited to benefits, onboarding, orientation and recruiting.
  • Coordinate appointments, meetings, and events.
  • Maintain the Human Resources area website.
  • Manage the AskHR ticketing system and email alias.
  • Manage I-9’s for Staff & Faculty.
  • Manage background checks for Staff.
     
• Office Management.
  • Track the budget in consultation with the applicable stakeholder(s), including paying invoices, keeping track of credit card expenses, and order office supplies.
  • Oversee document retention.
  • Enter and update employee information in Human Resources databases and tracking systems.
  • Assist with data entry reports for audits and internal requests.
  • Provide support to Student Employment for I9 processing.
     
• Supervisory Responsibilities.
  • Hire, train, and lead student employees working in Human Resources; approve timecards.
  • Assign and oversee administrative tasks assigned to student workers.
     
• Be flexible to adjust priorities and thrive in a fast-paced environment where the requirements change regularly.
   
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
   
• Complete and meet deadlines for required training and performance management cycle.
   
• Perform other duties as assigned.
   

Supervision Received and Exercised:

• Reports to the Director of Human Resources.
• This position supervises student workers.
   

Required Qualifications:

• Education: 
  • Associate’s degree or equivalent work experience. 
     
• Experience: 
  • 1+ year of experience with administrative support; strong customer service and listening skills; excellent organizational and time management skills; intermediate to advanced skill with the Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
     

Preferred Qualifications:

• Education: Bachelor’s Degree or equivalent work experience.
• Experience: 2+ years of experience in administrative support, human resources, or higher education.
   

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
   

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

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