Human Resources Coordinator

Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION: 

Reporting to the Associate Director of Human Resources, the Human Resources Coordinator serves as the first point of contact for employees, including staff, faculty, and students visiting or contacting the HR office. This position supports the HR department by responding to general inquiries, directing employees to the appropriate HR contact, and assisting with day-to-day administrative tasks. The Human Resources Coordinator plays a key role in ensuring efficient HR operations and delivering a positive employee experience.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

• Serve as the initial point of contact for employees, answering general HR questions and directing inquiries to the appropriate HR staff.

• Respond to employee inquiries regarding policies, procedures, and programs in areas such as benefits, payroll, leave administration, and general HR processes.

• Provide administrative support to various HR functions, including, but not limited to, benefits, payroll, employee relations, training & development, recruitments, and onboarding.

• Maintain HR files, records, and databases ensuring accuracy and confidentiality.

• Assist with compliance tracking, including maintaining required trainings and ensuring HR documentation meets regulatory standards.

• Support employee engagement initiatives and assist with HR communications, newsletters, or announcements.

• Translate basic HR documents or communications into Spanish as needed and provide interpretation support for Spanish-speaking employees.

• Perform other HR-related duties as assigned to support departmental needs.

• Serve as liaison and information resource for faculty and staff, consults with General Counsel and others on problems, and determines final resolution.

• Other duties and/or projects as assigned by leadership.

• Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:  

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Basic understanding of HR principles and practices, including benefits, payroll, and recruitment processes.

• Strong interpersonal and communication skills to effectively interact with diverse employees and provide excellent customer service; customer-service oriented collaborative team environment.

• High level of confidentiality and discretion in handling sensitive information.

• Strong organizational and time management skills with the ability to prioritize tasks in a fast-paced environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn HRIS systems.

• Detail-oriented with a proactive, problem-solving mindset.

• Ability to use interpersonal skills, think, reason, and make sound judgments when working with employees regarding support requested.

• Ability to grasp concepts and procedures quickly.

• Advanced skills in Microsoft Word, Excel, and PowerPoint and an understanding of information technology and relational database applications.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor’s degree in a relevant field, or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.

Spanish-speaking candidate is preferred.

LICENSES / CERTIFICATES: 

Human Resources Certification (e.g. PHR, SHRM-CP) preferred.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, full-time, benefits-eligible, non-exempt position.

The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department.

Hourly rate range: $22.50-$24.50. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate. 

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 

Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.