W.E. O'Neil Construction
Chicago, Illinois
Human Resources Coordinator
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Scope
The Human Resources Coordinator is responsible for supporting day-to-day HR operations across the organization, including recruiting coordination, onboarding, employee data management, compliance, and general HR administration. This role contributes to delivering a consistent, high-quality employee experience while building foundational HR knowledge within a fast-paced construction environment.
Reporting Relationship
This position reports directly to the HR Director. Collaborates with Talent Acquisition, Payroll, Operations, and Corporate Support Teams.
Key Responsibilities
• Maintain accurate employee records and process employee lifecycle changes in HRIS (ADP or similar)
• Support payroll coordination and HR documentation
• Coordinate interviews, job postings, and ATS updates
• Prepare offer letters and facilitate onboarding logistics
• Serve as a first point of contact for employee inquiries
• Support employee engagement and training coordination efforts
• Ensure a positive and consistent candidate and employee experience
• Assist with I-9 processing and employment compliance requirements
• Generate HR reports and support audits
• Identify opportunities to improve HR processes and efficiency
Skills, Knowledge and Expertise
Technical
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with HRIS and ATS systems (ADP preferred)
• Basic understanding of HR processes and compliance requirements
Business and Management
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Understanding of administrative workflows and business operations
Interpersonal
• Strong written and verbal communication skills
• Ability to provide responsive and professional employee support
• Collaborative approach with cross-functional teams
Personal
• Detail-oriented and highly reliable
• Proactive with strong follow-through
• Team-oriented with a customer-service mindset
Qualifications
• Bachelor’s degree in Human Resources, Business, or related field preferred
• 0–2 years of HR or administrative experience
• Experience with HRIS or ATS systems preferred
Work Environment
• Primarily office-based with standard business hours
• May support multiple regions or teams
• Typical indoor office environment