Human Resources Coordinator Carter - Wabeno, WI

Pay based on experience | First shift

Assist the Human Resources Manager and Human Resource Specialist in successful overall coordination, administration, and direction of all Human Resources activities on the property, in alignment with the Mission and Objectives of the Company and all applicable Federal, State, and NIGA laws governing employment. Assist in all aspects of Human Resources to include recruitment, screening, organizing personnel files, and completing necessary paperwork.

Principal Duties and Responsibilities

1. Ensure company compliance with all local, state, and federal regulations.
2. Accountable, to the highest degree, for the accuracy and thoroughness of departmental records and reports including but not limited to,  the accurate completion of new hire paperwork, ensuring all internal, state and Federal paperwork is completed accurately, maintaining personnel and medical files, maintaining accurate document control and exercise necessary protection of said files, as mandated by departmental and company policies, procedures and law.  This would include document retention, document destruction, or purging as needed.
3. Assist with the disbursement of new hire paperwork through the HRIS system, ensuring all paperwork is completed, along with maintaining personnel files, and assist with updating, maintenance, and development of changes to the Orientation Program.
4. Ensure users understand how to navigate the LMS by creating step-by-step instructions, manuals/handouts for team members.  Assist team members in learning to use the LMS system for the first time in the training lab to help them
5. Responsible for accurate data entry, updates, and maintenance of Team Member information in the Human Resources Information System (HRIS).
6. Responsible for monitoring all Team Member attendance records
7. Responds to all employment and credit verification requests.
8. Assist with the timely and accurate preparation and processing of job postings (internal and external), ensuring compliance with PCCH Internal Controls. 
9. Work with the Graphic Artists on all internal/external postings for Job/Career Fair postings, recognition postings, or any other postings necessary.
10. Assist the HR Specialist with planning and hosting Job/Career Fairs, staff motivational events, and training.
11. Assist in the full-cycle interview process, including but not limited to reviewing all applications for job skills and job preferences, preparing interview schedules, tracking progress of applicants, and preparing and ensuring appropriate acknowledgment letters are sent to all applicants in a timely manner.
12. Respond to Team Member questions and requests, referring to others in the department as necessary.
13. Enforce policies throughout the facility by maintaining constant contact with Department Managers and Supervisors as directed by the Human Resources Manager.
14. Run reports from the HRIS system, approve and issue PEP and special day awards.  Prepare birthday cards and service awards for team members and distribute to department managers.
15. Coordinate with the HR Specialist to set dates for orientation, follow up with new hires to schedule their orientation, and prepare all orientation materials.
16. Assist with Internal Audit request information.
17. Assist in updating the Team Member handbook, suggesting policy changes, and drafting all changes.
18. Maintain adequate and current inventory of Team Member handbooks, Insurance Booklets, Orientation Packets, and other Human Resources supplies.
19. Attend meetings and training as required by departmental needs.
20. Perform other duties as assigned.

Job Qualifications

1. A high school diploma or equivalent and 1 year of related experience are required. An Associate’s degree can take the place of 6 months of experience.
2. Office skills must include the ability to use standard office equipment. Experience with Human Resources Information Systems (HRIS) and applicant-tracking systems (ATS) is preferred.
3. Intermediate to advanced knowledge of Microsoft Office applications, such as Word, Excel, and PowerPoint, is required.
4. Must possess knowledge of all current employment laws and legal issues pertaining to employment and compensation.
5. Ability to uphold complete confidentiality and maintain discretion in handling confidential information.
6. Must display constant professionalism when representing PCCH.
7. Must work well with people, possess excellent customer service skills, and have sensitivity to diverse cultures.
8. Must possess strong oral and written communication skills.
9. Excellent organizational skills and the ability to maintain accuracy are required.
10. Ability to maintain a professional demeanor in stressful situations is necessary.

Disclaimer

This job description describes the general nature and level of work performed by the Team Member assigned to this position.  It does not state or imply that these are the only duties and responsibilities assigned to the job.  This Team Member may be required to perform other job-related duties as requested by their supervisor(s).  All requirements are subject to change over time and to possible modification to reasonably accommodate individuals with a disability.