Human Resources Coordinator - Operations (60017696)

                                                                       



Incoming Request Management - Receives, stamps, disseminates and tracks as appropriate, incoming Personnel Action Requests (PARs) and Human Resources (HR) mail. Reviews and processes actions submitted through OnBase. Maintains relevant HR Operations logs to include separations and personnel logs and database using South Carolina Enterprise Information System (SCEIS) and personnel records or files. Assist in resolving data integrity issues and conducts research to ensure the integrity of the log and PARs received. Provide communication on approvals and status updates upon request.

Administrative - Assists with the annual Commission on Accreditation for Law Enforcement Agencies (CALEA) data collections, proofs and reporting. Serves as backup creating department purchases, shopping carts and approving goods receipts. Completes employment verifications, dual employment requests and student loan forgiveness documents. Monitors and processes the requests in the OHR Payroll Mailbox and serves as back up for the Position Description Mailbox. Receives and disseminates incoming department mail. Creates and communicate salary change notifications for civilian positions. Processes and communicates wage garnishments.
 
SCEIS Keying - Enters payroll, time/leave, personnel and organizational management transactions into SCEIS as requested. Ensures employee records are up to date by processing status changes or transactions for Direct Deposit, Work Schedule Rules, W4 changes and address changes in SCEIS. Assists with resolving data integrity issues and conducts research to ensure data integrity. Serves as back up for data entry for Organizational Management and Personnel Actions in SCEIS. Enters and maintains benefits related infotypes and data in SCEIS. Ensures that all PARs and SCEIS transactions are entered correctly. Determines adjusted service dates for employees with prior state service.

Payroll Reports & Transactions - Assists with semi-monthly payroll by generating and disseminating semi-monthly payroll reports to the time administrators and supervisors to include Leave Without Pay (LWOP), Comp Time, Holiday Comp and Overtime Reports for accurate payroll processing. Generates payroll simulations for PARs to ensure pay is accurate. Provides records for audits, inquiries and analysis to HR team. Provides consultation to the HR team on personnel transactions and checks all actions for accuracy against pertinent reports. Generates payroll simulations for PARs to ensure pay is accurate. Serves as back up for LWOP reconciliation.

Quality Control & Audit - Reviews and reconciles the payroll actions report with personnel log and verify the accuracy of the SCEIS actions. Reviews each personnel action with no impact to salary entered in SCEIS using the PAR checklist. Organizes and maintains the PAR filing system to ensure all PARs are accounted and maintains the PAR retention process.

Benefits - Provides back up assistance to the agency Benefits Coordinator for relaying information about employee insurance benefits and retirement. Provides support during open and annual enrollment. In the absence of the Benefits Coordinator, this position will conduct new hire orientation. Maintains Electronic Employer Services (EES) and Employee Benefits Services (EBS) and processes all employee benefits changes and paperwork for new hires, separations, open enrollment & qualifying events. Assists with coordinating wellness activities and events.

Other Duties - Provides assistance with the department modernization project and other duties as assigned.

State Minimum Requirements: - A bachelor’s degree and relevant experience.

Agency Requirements - A bachelor’s degree and relevant experience. An equivalent combination of education and experience may be acceptable.

Knowledge of federal and state human resources rules, regulations, policies and procedures. Excellent written and oral communication skills. Ability to interpret and apply complex policies and procedures. Ability to gather, organize and analyze data. 

Knowledge of modern office practices, procedures and equipment. Ability to perform basic mathematical computations. Ability to establish and maintain good working relationships with staff member and the general public. Ability to communicate effectively. 

Knowledge of the State’s SCEIS system. Must have experience with Microsoft Office Suite and be skilled with Excel. Must have exceptional written and oral communication skills. Knowledge of principles and practices of HR management. 

Knowledge of federal and state laws and regulations regarding HR practices. Ability to establish and maintain effective relationships with a wide variety of people. Skill in conducting interviews, gathering information and conducting investigations.

Work is performed under direct supervision. Employee is expected to exercise judgement in applying and interpreting a variety of policies and procedures. Must be able to handle a high volume of confidential data. Position requires frequent lifting of up to 10-15 lbs. Position may be required to report to work during emergency situations. Must be able to work in a fast-paced office environment. Prolonged periods at a computer terminal required.