Human Resources & Education Department Assistant

Onsite$47,424 - $66,934/yrPosted yesterdayWebsite LinkedIn

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About this role

Job Title: Human Resources/Education Assistant

Job Relationships

Department: Human Resources/Education

Supervisor: Director Human Resources

Supervises: n/a

Job Summary

Provide administrative support to various aspects of HR operations. Answer phone calls and direct customers to appropriate HR staff. Enter and update employee licenses and certifications. Provides backup for pre-employment appointments and background checks, and process post-hire employment documents. Enter new employee information into database (Meditech and Kronos). Serve as backup for payroll to include posting payroll. Coordinate hospital-wide HR sponsored employee relations events.

Compensation

We are committed to providing wage ranges for all open positions. Please note that the specific compensation for this role will be determined based on experience, education and internal equity considerations. The hourly wage range for this position is $22.80–$32.18. This range reflects the base salary for this position.

Key Accountabilities

Office Duties

Answer department phone and respond to inquiries or direct customers to appropriate staff
Receives and distributes department mail
Manage company credit card
- Reconcile and allocate credit card for Accounting
Tracks office supply inventory and places orders for department
File personnel documents

Create and Manage employee files

New Employee
- Track onboarding activities for new employees
- Print new employee onboarding documents from Applicant Tracking System
- Add all new hires to Expanse, Kronos, DHS and MN New Hire Reporting
- Serves as a backup to Security with taking ID badge photos for new hires and creating/printing badges
- Provides backup resources for pre-employment appointments
- Submit and direct new hires for DHS fingerprinting services
- Add new employee photo to Intranet Directory
Existing Employee
- Process internal transfers and payroll changes including drafting, printing and sending memos
- Draft and send Compensation Adjustment Memos
- Enter and update employee licenses and certifications
- Assist with scheduling employees for certification classes and distribute study books
Former Employee
- Remove Licenses/Skills from Expanse
- Take off Nursing Registry (if applicable)
- Add Separation date to DHS
- Pull personnel folder and file with terms
- Move I9 form to term binder

Payroll

Processing payroll biweekly and send check requests to Accounting
Manage and process employee retention and referral bonuses for payment
Ensure all new hires have their payroll information added to Expanse (Direct Deposit, Tax withholding)
Enter Pharmacy OTC and RX to employee timecard, to be withheld

Employee Event Planning

Works with other Human Resources colleagues to plan employees events
Coordinate agenda with coworkers
Work with outside vendors to ensure employee events are professional and attractive to employees

Length of Service

Manage and administer Length of Service achievement on a monthly basis
Coordinate gift cards for those with milestones greater than 10 years
Provide information to Community Relations for posting on the Intranet
Provide vendor with LOS recipients’ information for account setup (store)
Prepare LOS letter and send to leaders

Reporting

Provide information, reports, and data as requested by managers and employees
Biweekly
- Demographic Change Report
- Dept/Job Code Change Report
- Termination List
Monthly- OIG Report
Quarterly- Unemployment Reporting

Assists with the Allina Library Services by sending requests to our Allina contact

Required Qualifications

Strong customer service skills
Strong interpersonal skills
Ability to deal with sensitive issues and maintain confidentiality
Ability to work independently
Prior administrative and customer service experience

Preferred Qualifications

Previous experience in a Human Resources setting

Schedule

80 hours per two-week pay period
Monday through Friday, core hours of 8:00 AM–5:00 PM

Benefits

Paid Time Off accrued starting on first paycheck
Medical, Dental, and Vision (discount plan) coverage
Flexible Spending Accounts
Life, AD&D, and Disability Insurance
Pension Plan (PERA) with 7.5% employer match
Optional 457(b) Retirement Plans
Tuition Reimbursement
Loan Forgiveness Eligibility – PSLF + MN state programs for qualifying roles
Employer-Provided Certifications + Continuing Education
Additional perks: Free On-Site Parking, Qualified Bilingual Staff Program, Employee Assistance Program, and discounts on cafeteria, scrubs, and OTC pharmacy items

About Us

Northfield Hospital + Clinics is a trusted, independent healthcare system with more than 800 employees. We’re recognized for our collaborative work environment and strong commitment to high-quality patient care and community impact. We’re proud to be named to Becker’s 2025 list of "100 Great Community Hospitals." Our services span the full spectrum of hospital and clinical care, with our main hospital located in Northfield, MN, and primary and specialty clinics in Northfield, Lakeville, Farmington, Faribault, and Kenyon—along with Urgent Care locations in Northfield, Lakeville, and Farmington. We offer care across 48 specialties and serve patients at 22 locations throughout the south metro and southern Minnesota.

Whether you're just starting your career or bringing years of experience, you'll find meaningful opportunities, supportive teams, and a chance to make a real difference here.

*This posting is not a complete list of duties or responsibilities. Job functions, schedules, and terms of employment may change in accordance with applicable laws, policies, and agreements.