Human Resources Generalist Substitutes - ONE YEAR ONLY

TITLE:  Human Resources Generalist Substitutes (1 YEAR ONLY)

7:00 AM - 3:30 PM

QUALIFICATIONS:

1. High school diploma or G.E.D. certificate
2. Ability to read and follow written directions
3. Demonstrate proficient use of spreadsheet, word processing and other software programs by completing and passing a computer skills test.
4. Experience in handling confidential information
5. Basic operational skills of computers and web-based software
6. Ability to communicate and work effectively with employees, staff, and the community

REPORTS TO:  Director of Human Resources

JOB GOAL:  To assist the Human Resources team in providing service to employees, schools, and the School District.

PERFORMANCE RESPONSIBILITIES:

1. Be familiar with and follow written policies, procedures and directions related to job responsibilities
2. Perform responsibilities such as typing, filing, copying, answering phones and other duties as assigned
3. Oversee the district's absence management and substitute placement system
4. Ensure all administrators, employees and substitutes are sufficiently trained on use of the district's absence management and substitute placement system
5. Maintain accurate and up-to-date records of all employees and substitutes, and their assignments, in the district's financial system and absence management and substitute placement system
6. Provide each school and/or department with employee absence and substitute assigned information as requested
7. Prepare statistical district-wide absence reports as requested by administration
8. Prepare the quarterly Emergency Non-certified School Personnel report and submit to the Kentucky Education Professional Standards Board (EPSB)
9. Assist in the establishment of a preferred substitute list for each school and department
10. Maintain an exclusion substitute list as requested by each principal and/or department head
11. Screen, interview and hire new substitute teachers and substitute classified employees
12. Conduct criminal background checks and schedule pre-employment physicals for all recommended substitute candidates for employment
13. Conduct orientations of new substitute teachers and substitute classified employees and process new hire information including criminal background checks and required skills tests
14. Provide professional development training for certified and classified substitute personnel, focusing on district training needs, remediation for excluded or struggling substitutes and other training as requested by administration
15. Verify substitute teachers' previous teaching experience and certification
16. Maintain an up-to-date substitute teacher directory
17. Schedule appropriate employee trainings for all new employees, such as CPR, First Aid, Blood borne Pathogens, Promoting Positive Behaviors in School (PPBIS), etc.
18. Assign long-term substitutes to qualifying positions after verifying the eligibility, certification and salary of the substitute
19. Report all new-hire emergency certified substitute information to the Kentucky Education Professional Standards Board (EPSB) and any other appropriate state authority by required deadlines
20. Manage the number of substitute personnel assigned to the district by sending and tracking "Letters of Intent" according to state law and district policy
21. Process employee changes of assignment and direct substitutes to the appropriate Human Resource Generalist when substitutes are hired into part-time and/or full-time positions with the District
22. Communicate appropriate substitute information prior to the start of the new school year (I.e. salary schedules, pay schedules, school calendar, CA-4, etc.)
23. Perform other related duties and reports as requested by supervisor

TERMS OF EMPLOYMENT:

• Hourly (Grade 10)
• 7.5 � 8 per day
• 37.5 � 40 per wk.
• 246 days
• 12 months
• Board approved 5-13-04, Revised 9-11-08, 2-12-15