Human Resources Operations Coordinator (Boston HQ)

WinnCompanies is seeking a highly organized and proactive Human Resources Operations Coordinator to support the day-to-day administrative, financial, and operational functions of the HR department. This role plays a critical part in ensuring the efficiency and effectiveness of HR operations and provides direct support to the Executive Vice President of Human Resources and additional support to the senior HR leadership team.

This position is ideal for an individual who enjoys a dynamic, fast paced environment, takes pride in being a reliable resource to others, and will partner closely with the HR Operations Manager.

You will be based out of our Boston, MA Headquarters located at One Washington Mall, Boston, MA 02108 (Government Center) on Mondays-Thursdays with the option to work remotely on Fridays.

Please note that the pay range for this position is $31.25 to $36.00 per hour, depending on experience. The final pay rate will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.  Additionally, the selected candidate will typically work: Monday through Friday, from 9:00 AM to 5:00 PM. 

Key Responsibilities

• Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, preparation of meeting materials, occasional travel arrangements, and special projects
• Serve as a point of contact for the HR Helpdesk and Hotline by triaging requests and ensuring timely resolution or escalation
• Process HR-related accounts payable, including invoice submission, tracking, discrepancy resolution, and vendor communication
• Maintain and support employee personnel file requests, including handling sensitive documentation with a high level of confidentiality
• Act as a liaison between internal stakeholders, external partners, and the HR leadership team
• Proactively identify and address administrative and operational needs to ensure continuity and efficiency
• Provide coordination and support for HR initiatives and cross-functional projects

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage and shift multiple priorities in a fast paced environment
• Demonstrated problem-solving skills and a proactive approach to work
• Proficient in Microsoft Suite
• High level of discretion when handling confidential information

Preferred (but not required)

• Experience in retail, food service, or other customer-facing roles
• Experience in HR, administration, or executive assistant positions
• High proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)

A traditional corporate HR background is not required. We value individuals with strong work ethic, adaptability, and a service-oriented mindset.

Our Benefits:

Regular full-time US employees are eligible to participate in the following benefits:

• Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
• 401(k) plan options with a company match
• Various Comprehensive Medical, Dental, & Vision plan options
• Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
• Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
• Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
• Tuition Reimbursement program and continuous training and development opportunities
• Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
• Employee Corporate Discount Programs
• Flexible and/or Hybrid schedules are available for certain roles
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
• To learn more, visit winnbenefits.com

 

Why WinnCompanies?

A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. 

A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. 

A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.

A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.

 

About Us:

WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.

 

Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.

 

 

If you are a California Resident, please see our Notice of Collection here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

 

 

Internal candidates, please apply here: Internal Careers Hub