Human Resources Technician

About the Department

The Human Resources Department is seeking a detail-oriented and customer-focused Human Resources Technician to provide essential administrative and front-desk support.

An employee in this class provides a variety of administrative support tasks for the department. Work includes serving as front-desk receptionist, answering employee and applicant questions, auditing scanned records, processing payroll changes, and assisting with new hire orientation and reporting. Work involves extensive contact with employees and applicants to provide assistance and requires knowledge of assigned areas of personnel administration with a high degree of accuracy. Employees must exercise sound judgment, tact, and initiative in all contacts. Work is performed under the general supervision of the Human Resources Deputy Director and is evaluated through conferences, observations, reports, and feedback.

Position Duties

• Serves as initial contact for the department; interacts with the public in person, via email and by telephone and provides appropriate information.
• Gathers, organizes, and reviews personnel information to prepare reports and documents used in administrative decision-making.
• Prepares and responds to employment verification requests.
• Prepares personnel action forms (PAFs) and employee memos for status changes; enters information into the HRIS, prints, and distributes forms.
• Enters payroll and benefits status changes in appropriate databases, coordinates transactions with Finance.
• Maintains county employees’ personnel files; responsible for filing, scanning and auditing employee personnel, medical and workers’ compensation files.
• Processes incoming and outgoing mail and faxes.
• Responds to requests from the public for information; assists applicants in completing applications and clarifies job qualifications and the selection process.
• Assists departments in complying with policies and procedures.
• Assists employees with benefit questions, claim concerns, beneficiary changes, and status updates.
• Prepares security badges.
• Prepares training materials (handouts / presentations) and assists in planning and set-up of employee meetings and training.
• Orders supplies, oversees office machine maintenance, and coordinates with service vendors.
• Provides backup support in HR functions areas such as recruitment, benefits, training and safety.
• Coordinates onboarding of new employees. To include new hire paperwork and preparation of orientation packets, etc.
• Assist with special projects as needed.

Minimum Qualifications

• Considerable knowledge of County and departmental policies, regulations, and procedures, and the ability to exercise sound judgment in their application.
• Ability to communicate professionally, both orally and in writing with the public.
• Ability to resolve problems and be resourceful in gathering and providing information.
• Ability to prepare and maintain accurate records.
• Ability to maintain confidentiality at all times.
• Ability to verify payroll documents and forms for accuracy and completeness.
• Ability to make arithmetic computations accurately and efficiently.
• Ability to plan and coordinate work to meet deadlines.
• Ability to establish and maintain effective working relationships with employees, departments, and the public.

• Must be able to physically perform the life operational support functions of stooping, reaching, walking, fingering, talking, hearing, and repetitive motions.
• Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects.
• Must possess the visual acuity to prepare and analyze data and figures, operate a computer terminal, and do extensive reading.

Other Qualifications

Graduation from a community college with an associate degree in accounting, business, or technical field, and experience in human resources, payroll or fiscal office environment; or an equivalent combination of education and experience.