Junior Document Records Technician

C2 ALASKA, LLC

New York, NY

The Document Records Technician I Junior ENF shall provide document retention and control services to the Securities and Exchange Commission New York Regional Office.

• Prepare records for on/off-site transfer and disposition
• Proofread, edit, and correct text files created using Optical Character Recognition (OCR) programs such as Adobe Acrobat
• Complete log sheets and reports on tasks’ progress
• Conduct research (electronic/physical)
• Compose correspondence
• Perform organization (indexing)
• Prepare records inventories
• Perform access, retrievals, preservation, and assigned security.
• Create and perform box inventory indexing and culling
• Perform and implement appropriate retention
• Process incoming off-site records
• Perform scanning/digitization (paper conversion)
• Perform and maintain electronic inventory tracking
• Perform labeling, barcoding, bates stamping
• Perform other data/information collection activities, including document screening.
• Perform document/record maintenance within assigned divisional internal systems
• Perform quality checks related to the review of documents for accuracy, formatting, and system capability
• Perform document distribution and control
• Copy and fax
• Assemble/disassemble documents as required to ensure original documents are reassembled exactly to the original state
• Retrieve and process various media formats, tabs, numbers, labels, and assemble
• Other duties as assigned

• Associate’s degree from an accredited college, university, school, or educational institution recognized by the U.S. Department of Education.
• Minimum two (2) years experience in Document Management/Control.
• Experience may be considered in lieu of education.
• Ability to provide a favorable credit history.

Knowledge, Skills, and Abilities

• Ability to communicate clearly and professionally, both orally and in writing.
• Possess strong organizational skills and attention to detail
• Proficient in word processing, Adobe Acrobat, and computer software for preparing forms, documents, and correspondence
• Knowledge of records management (lifecycle, retention schedules, and disposition) 
• Ability to apply policy requirements.
• Knowledge of document control (intake, screening, distribution) and maintaining records in internal electronic systems.
• Skill in organizing, indexing, and preparing inventories (including box-level culling) to support accurate retrieval.
• Ability toscan/digitization workflows, OCR correction (e.g., Adobe Acrobat), and quality control for accuracy and formatting.
• Ability to research and retrieve records across physical and electronic repositories and document results.
• Knowledge of records security, access controls, and chain-of-custody practices for handling sensitive information.
• Ability to track, log, and report status and metrics using electronic trackers and standard documentation.
• Ability toprepare records for storage and transfer (labeling, barcoding, Bates stamping) and handling multiple media formats.

• Ability to handle, assemble/disassemble, and reassemble documents accurately.
• Possess strong attention to detail
• Ability to meet deadlines.
• Ability to lift and/move up to 50 pounds.

Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.