Justice Court Clerk Senior (JP6) *Internal Only* - Bowie

Under general supervision, performs work of considerable difficulty in managing the needs of the Justice Court; provides expert assistance with the processing of all court filings, legal documents, and payments made through the court. Manages all non-judicial operations, and is responsible for comprehensive, high quality, timely customer interface. Performs duties of a supervisor as needed. Performs other related duties as required.

Essential Functions

As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

(Illustrative Only) Manages customer service needs in person, over the phone or electronically to include financial transactions while adhering to Minimum Accounting Standards. Research and answer complex inquiries and conduct legal research that may require extensive review. Maintain a comprehensive knowledge of and meet all requirements for accepting and processing cases of all types filed. Perform efficient and effective case management in a variety of court case proceedings and fillings. Draft correspondence providing necessary information and guidance for court customers. Perform  data entry from all cases and filings into the case management system. Maintain the Office Procedure Manual for all case type filings for accurate processing. Accurately apply knowledge of codes and required routing of all filed documents. Create and draft procedures upon request. Answer complex questions and provide information and tools to promote positive learning, thinking and positive customer interaction. Assists Justice Court Manager and Justice Court Supervisor in daily duties as needed. Promote and adhere to the workplace values of accountability, commitment, and teamwork. Maintain absolute confidentiality of work-related issues, customer records and restricted County information. 

Minimum Qualifications

High school diploma or equivalent, and five (5) years of progressively responsible court related experience. Must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance.

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

PREFERRED QUALIFICATIONS:Preference may be given to individuals who read, write, and speak Spanish.  

PLEASE NOTE: This position requires a post offer, pre-employment background screening and fingerprinting. 

Knowledge, Skills & Abilities

• Knowledge of:
  • various court filings and proceedings and a mastery of all related processes;
  • Rules of Civil and Criminal Procedure, Civil Traffic Rules, and Local Rules for Cochise County;
  • legal terminology and business English, spelling, and arithmetic;
  • Judicial policies and procedures;
  • court procedures and services;
  • clerical and automated court case management systems;
  • modern office practices and procedures, and equipment;
  • supervisory principles and practices; 
  • procedures, guidelines, and statutory requirements that govern duties of court clerks.

• Skill in:
  • performing highly detailed and accurate work
  • using data processing systems and other office equipment and machines;
  • performing a variety of tasks;
  • de-escalating and resolving customer concerns and issues.

• Ability to:
  • apply math skills to include accounting/bookkeeping principles to include verifying daily cash intake and balancing end-of-day processes in accordance with Minimum 
  • Accounting Standards;
  • understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes;
  • exercise a high level of independent decision-making and autonomy;
  • work in a dynamic workplace that can be demanding and high paced;
  • provide positive communication and assist customers with tact;
  • lead, train and mentor others;
  • maintain confidentiality of court matters;
  • establish and maintain effective working relationships with employees, other agencies, and the public;
  • read, write, and speak English;
  • follow written and verbal instructions;
  • communicate effectively orally and in writing.\

WORK ENVIRONMENT:Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.  

PHYSICAL REQUIREMENTS: Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Light Work: Exerting up to 20 pounds of force; frequently lifting or carrying of objects weighing up to 10 pounds requires a good deal of walking, standing or involves sitting most of the time with some pushing and pulling of arm or leg controls. 

Mental Application:  Utilizes memory for details and verbal instructions, requires emotional stability, critical thinking, adaptability and creative problem-solving skills.

Supplemental Questions

Required Question

Agency Information

EmployerCochise CountyAddress Cochise County 1415 Melody Lane, Building G

Bisbee, Arizona, 85603 Phone(520) 432-9700
Website http://www.cochise.az.gov