Lease Contract Specialist 2
We tailor your resume to this role and apply for you in seconds.
Apply to Lease Contract Specialist 2 at Commonwealth of PennsylvaniaJob details
- Location
- Dauphin County or Harrisburg
- Work type
- Hybrid
- Compensation
- $60,538 - $92,010/yr
- Posted
- 3 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
Are you a problem solver who likes to help colleagues resolve issues? Are you organized and like to travel? If so, come to the Division of Facilities and Property Management where you have the opportunity to travel throughout the Commonwealth as you assess buildings, work with local staff and lessors, and help to create great work spaces for Department of Human Services and Department of Health teams. Apply today to become our newest Lease Contract Specialist 2!
Position Duties
This role focuses on reviewing leases, coordinating site visits, supporting program offices, and ensuring leased spaces meet safety and operational goals. As a Lease Contract Specialist 2, you will perform the following duties:
- Lease Analysis: Review lease proposals, evaluate site advantages and disadvantages, and prepare reports for decision making
- Property Inspection: Conduct regular inspections of leased and state-owned buildings and document findings in field reports
- Project Coordination: Organize meetings, manage relocation activities, and support construction or renovation planning
- Issue Resolution: Address facility concerns such as HVAC, safety issues, or structural needs and communicate with lessors and program offices
- Data Management: Maintain organized lease files, track communication, and use systems such as Flexible Real Estate (FRE) to review lease information
- Technical Support: Assist program offices with floor plan development, wiring needs, and telecommunications planning
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Qualifications
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year of experience as a Lease Contract Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- One year of professional experience performing lease contract or property management work; and a bachelor’s degree; or
- An equivalent combination of experience and training.
Special Requirements:
- You must possess and maintain an active Pennsylvania non-commercial Class C driver’s license or equivalent.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Other Qualifications
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Benefits
Learn more about our Total Rewards by watching this short video!
See the total value of your benefits package by exploring our benefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
Supplemental Questions
- Yes
- No
- Yes
- No
- 1 year or more
- Less than 1 year
- None
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
- 30 credits or more
- Less than 30 credits
- None
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our FAQ page.
- Yes
Tracks and manages the progress of multiple projects of different types, including new construction, renovation, relocation, or design projects. Develops the scope of work, plans the projects, and monitors interim/completed projects to ensure compliance. Makes recommendations to the program office/executive staff for improvements to the projects.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience simultaneously tracking and managing multiple projects of new construction, renovation, relocation, or design. I was responsible for planning the projects, tracking the status, and monitoring interim/completed projects to ensure compliance.
- B. I have experience simultaneously tracking and managing multiple projects not related to new construction, renovation, relocation or design. I was responsible for planning the projects, tracking the status, and monitoring interim/completed projects to ensure compliance
- C. I have experience tracking and managing one project at a time. I planned the project, tracked the status, and monitored the interim/completed project to ensure compliance.
- D. I have successfully completed college-level coursework related to project management or project planning.
- E. I have NO experience or education related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience providing project management and what type(s) of projects.
- The actual duties you performed.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Conducts, schedules, and facilitates virtual or in-person meetings, work group sessions, and project assessment activities with staff, building lessors, lessees, and others. This includes designing an agenda, sending out invitations via email, preparing documents/notes/visual aids/supplies for distribution to attendees, setting expectations controlling the overall flow of the activities keeping everyone on topic, providing clear and concise presentation of the information, answering and redirecting questions, taking notes/documenting follow-up items/maintaining agenda/minutes, and ensuring all the goals of the meeting are met by its conclusion.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience facilitating and conducting virtual or in-person meetings, work group sessions, or project assessment activities. I was responsible for setting and explaining the expectations, timeframes, and overall goals; controlling the overall flow of the activities keeping everyone on topic; and achieving/ensuring all the goals of the meeting were met.
- B. I have experience conducting portions of virtual or in-person meetings, work group sessions, or project assessment activities. I was responsible for presenting information and addressing questions for my portion/topic. Someone else was responsible for facilitating the overall meeting.
- C. I have successfully completed college-level coursework related to communications or public speaking.
- D. I have NO experience or education related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience facilitating meetings.
- Your experience conducting meetings.
- The actual duties you performed.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Performs the full range of property management duties. This includes planning, organizing, delegating, and reviewing floorplans and buildings; conducts site visits at exiting locations to assess conditions and possible lease deficiencies. Provides tenants with recommendations for leasing issues and assists in keeping lessors accountable to the lease specifications.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience performing the full range of property management duties. My responsibilities include managing maintenance, repairs, and renovations to properties or buildings. I have overseen daily operations addressing issues reported by tenants and investigated issues for damage. I have interpreted and explained contract terms of leases to tenants. I have provided assistance with floorplans for new spaces and analyzed space needs for potential tenants.
- B. I have experience as a building manager assistant. I have interpreted and explained contract terms of leases to tenants. I addressed issues reported by tenants and investigated issues for damage. but I was not responsible for managing repairs, maintenance or renovations of properties and buildings.
- C. I have successfully completed college-level coursework related to building and property management
- D. I have NO experience or education related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience interpreting and explaining contract terms of leases to tenants.
- The actual duties you performed as a project manager.
- The actual duties you performed as a building manager assistant.
- College/University
- Course Title
- Credits/Clock Hours
Gathers, analyzes, and coordinates information related to lease requirements, lease amendments, leasehold improvements, and other leasing related tasks. Reviews documents to ensure they are accurate, reflect the negotiated terms, and meet necessary timeframes for approval. Prepares narrative reports summarizing the information. Prepares written responses to answer inquiries and complaints.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience writing narrative reports based on information I gathered and analyzed. I was responsible for the accuracy and content of the final report.
- B. I have experience drafting reports or portions of reports based on information I gathered and analyzed. Someone else was responsible for the accuracy and content of the final report.
- C. I have successfully completed college-level coursework related to research methods, report writing, or business or technical writing.
- D. I have NO experience or education related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience writing reports.
- The actual duties you performed.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Required Question
Agency Information
EmployerCommonwealth of PennsylvaniaAddress 613 North StreetHarrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov