LEGAL CLERK I (SR-10) [1 vacancy]
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Apply to LEGAL CLERK I (SR-10) [1 vacancy] at City and County of Honolulu, HIJob details
- Location
- Honolulu or Hawaii
- Work type
- Onsite
- Compensation
- $41,652/yr
- Posted
- 3 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
is the one who knows where the files are!
Interested in joining a fast-paced, highly specialized legal environment? The Department of the Prosecuting Attorney is seeking a Legal Clerk I with foundational legal experience in a law office to support attorneys handling criminal cases. This role is ideal for candidates with exposure to legal terminology, legal documents, court processes, filing systems, and legal office practices, who can thrive under deadlines and maintain accuracy in a high-volume setting.
What You'll Do:
- Process incoming cases for Deputy Prosecuting Attorneys (DPAs), including creating and organizing physical working case files
- Maintain, update, and correct electronic and physical case files using established legal procedure
- Prepare, format, proofread, and finalize legal documents for attorney review
- Perform electronic filing (e-filing) with the courts and distribute documents to the appropriate parties
- Coordinate with court personnel on hearings, trial schedules, and case updates
- Manage calendars and provide schedule updates to DPAs
Special Work Requirements:
- Work under constant time constraints and strict deadlines
- High level of dependability and reliability
- Strong attention to detail and accuracy
- Maintain confidentiality of sensitive information
- Consistent and reliable work output
- Keyboarding at 40 words per minute
There is room for career growth as you work to progressively advance in this job series from a Legal Clerk I up to a Legal Clerk IV position. Experienced and knowledgeable legal clerks can later apply to be a Supervising Legal Clerk I, and advance up to Supervising Legal Clerk II with satisfactory work experience and demonstration of applicable knowledge and skills. (Note: Absent additional qualifications, these classes of work will NOT normally progress to Attorney positions.)
The Career progression is as follows:
| Class Title | Salary Range | Current Pay |
| Legal Clerk I | SR-10 | $3,471 |
| Legal Clerk II | SR-12 | $3,748 |
| Legal Clerk III | SR-14 | $4,054 |
| Legal Clerk IV | SR-16 | $4,388 |
| Supervising Legal Clerk I | SR-18 | $5,112 |
| Supervising Legal Clerk II | SR-20 | $5,532 |
Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.
Position Duties
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add [email protected] and [email protected] to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualifications
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
One year and six months of clerical experience, six months of which must have involved clerical and typing work in a law office.
- Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
- Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
APPLICABLE SKILLS NEEDED
- Familiarity with legal terminology, procedures, forms, and documents
- Experience with legal e-filing systems and legal office practices
- Strong grammar, spelling, and written communication skills
- Typing proficiency of at 40 net words per minute
- Maintain and organize legal records accurately
- Working knowledge of word processing and computer systems
- Basic understanding of the court's actions and related legal process
- Work effectively under deadlines and time constraints
- Communicate professionally with staff, attorneys, and the public
Other Qualifications
If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
Benefits
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
Supplemental Questions
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.
Please do not submit resumes in place of completing any of these sections.
List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).
In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:
- Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
- Concurrent or overlapping experiences and/or education will NOT be double credited.
- Professional experience is defined as post-bachelor's degree, non-clerical work typically involving independent analytical work that included solving complex (non-routine) problems, writing reports, and interpreting and applying technical materials.
- Most work experience as an intern will NOT be creditable as equivalent to professional experience.
- Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- All requirements for the position must be met at the time of application or by the closing date of the recruitment.
Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.
If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., driver's license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.
- I certify that I have read and understand the above statements.
The position of Legal Clerk I requires one year and six months of clerical experience, six months of which must have involved clerical and typing work in a law office. By answering the following questions you are attesting that you have the above experience requirement.
- I have the required experience and will be answering the following questions.
- I do not have the required experience.
1) Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
2) Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for some of the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.
Substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
List any education you would like us to consider for your qualifications. Include:
- The name of the college/university you attended,
- The location of the college/university,
- The specific degree and major area of study you completed.
Please write "N/A" if you are not using a substitution.
Describe in full detail the specific duties you performed as part of your general clerical experience (e.g., filing, preparing correspondence, processing forms, etc.).
Indicate which position(s) listed in the Work Experience section of your application where you had such experience and provide examples of such work.
If you have no experience, please write "N/A".
Indicate which position(s) listed in the Work Experience section of your application where you had such experience and provide examples of such work.
If you have no experience, please write "N/A".
Required Question
Agency Information
EmployerCity and County of HonoluluAddress 650 South King Street, 10th FloorHonolulu, Hawaii, 96813 Phone(808) 768-8536
Website https://www.honolulu.gov/dhr/