JOB DESCRIPTION

Swanson Group

 

Position Title:            Log Accounting Clerk - Days - Roseburg, OR

Reports to:                 Accounting Department

Department:             Administration / Accounting – Corporate Office

Hours per shift:          9 hour shift, with two 10-minute breaks and a 1-hour lunch, overtime may include nights, weekends, or holidays, as business needs dictate. Occasional schedule flexibility is required, including periodic early start times as early as 6:00 a.m. to provide log yard scale shack coverage and attendance at weekly KPI meetings beginning at 6:45 a.m.

Wage:                          Dependent on experience, Salary non-exempt

 

Position Purpose:      Responsible for all aspects of documenting, recording and maintaining information pertaining to the purchasing and/or distribution of timber; whether it is logs or by-products. This position also supports month-end and year-end accounting activities, serves as backup for other administrative and accounting functions, and assists the Controller and accounting team with reporting, analysis, and special projects as needed.

 

Essential Functions* These duties are designated as ADA Essential Functions and must be performed in this job.

Process purchased logs from daily transmission of detail from Log Scaling Bureau(s)

Upload data into log accounting system and verify accuracy

Issue vouchers and payments for logs

Enter log purchase agreements into log accounting system

Monitor logs sold from log yard, trucking invoices, and accounts receivable

Coordinate with forestry, operations, and accounting teams to resolve discrepancies related to log scaling, pricing, and invoicing

Weekly Forestry KPI Reporting and attend weekly Forestry meeting

Forestry Safety committee recorder

Processing of by-products to include data uploads, invoicing, and payment processing

Maintain accurate supporting documentation and audit trails for log purchases and sales

Support month-end, year-end, and special accounting or reporting projects as assigned

Serve as backup for the log yard scale shack attendant, including scheduled breaks, to support continuity of log yard operations

Provide phone coverage and administrative support to executives, accounting, sales, IT and operational teams while maintaining a professional office environment

Deliver strong customer service and communication to internal and external stakeholders

Ensure that office area is organized

Present a professional, well-groomed appearance in accordance with company office standards.

 

Non-Essential Functions* These duties are secondary in nature and are not classified as ADA essential.

Assist with additional accounting, administrative or clerical tasks as assigned

Support special projects assigned by management or executive leadership

Perform other duties as assigned by Supervisor, Corporate Controller and CFO

 

Working Environment: Primarily office-based; inside 90% of time, average temperature 70 degrees °F.

 

Personal Protective Equipment Required: None for normal office work. If entering mill, log yard or operational environments, required PPE must be worn in accordance with company policy.

 

Physical Demands:

Worker will sit for long periods of time and may lift up to 30 lbs. on rare occasions.

 

Mental Demands:

Must be able to manage multiple priorities, meet deadlines, exercise independent judgment, and maintain accuracy in a fast-paced environment.

 

Education, Skills & Abilities: Will generally work independently with limited supervision.  Must be self-directed in identifying and efficiently completing each task.  Will coordinate and collaborate with varying levels of the organization.

• College degree in accounting or business-related concentration is preferred, but equivalent work experience is acceptable
• Must pass basic office skills pre-employment test
• Must possess excellent data entry, 10-key and computer skills. Strong Excel & database knowledge required and MS Word & M3/SSRS reporting are preferable
• Work accuracy, attention to detail, ability to multi-task and ability to meet strict deadlines are required
• Must be able to work at fast pace with frequent interruptions while maintaining accuracy
• Must be able to troubleshoot
• Must possess strong communication skills
• Must possess a customer service and can-do attitude

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law.