Materials Supervisor at Fort Logan

About the Department

• Individual dignity and respect
• Person-centered, evidence-based care
• Trauma-informed recovery
• Multidisciplinary collaboration
• Diversity and inclusion
• Strong family and community partnerships

Position Duties

100% In-person 

• This position supervises and oversees the daily ordering, receipt, storage, and physical inventory of storeroom operations in Nutrition Services in accordance with state (CDPHE) and federal regulations (USDA), as well as policies and procedures.  

• Daily ordering includes food and beverage items, paper products, and supplies (chemicals, medical supplies for first aid kits, etc.) for the Nutrition Services kitchen from approved vendors.  

• This position also completes emergency orders as needed.  This position establishes PAR levels for products and oversees the distribution of products to the kitchen production areas as well as to all the units (daily beverage orders and weekly snack orders).   

• This position also oversees the storage and distribution of Kudos food products. This position also maintains equipment by establishing, adhering to, and scheduling routine maintenance services of all beverage machines, and ice machines, and any emergency service requests necessary. 

• This position maintains well-organized inventory storage by utilizing proper storage areas, monitoring refrigerator, freezer, and dry storage temperatures, following product rotation procedures, and inspecting for deterioration, contamination, infestation, etc.  

• This position oversees the inspection of deliveries for quality, quantity, grade, freshness, packaging, and specifications and oversees dispute resolution with vendors. 

• The position oversees meal delivery operations to off-site units, ensuring timely and efficient transportation services. A valid driver's license is required, as the role may also provide back-up driving support when needed.

• This position is a unit supervisor of the storeroom, providing appropriate supervision, mentoring, and professional growth and development to assigned staff.  

• This position facilitates and encourages storeroom and dining service staff to make individual commitments toward accomplishing the department’s mission through implementing department policies and procedures, complying with applicable laws, regulations and standards, directing training programs and employee appreciation/recognition programs, adapting the department to change if necessary, developing work schedules to ensure a high degree of efficiency, assigning duties, monitoring progress and workflow, checking product, scheduling work and establishing standards.  

• This position enforces CDHS, CMHHIFL, departmental policies and procedures, and union agreement.  This position provides coverage for production areas as needed due to call-offs, staff shortages, etc.

• This position has signature authority for actions and decisions that directly impact pay, status, and tenure.  

• They manage personnel by evaluating employee performance, conducting plans, appraisals, and evaluations, organizing and resolving conflict, issuing disciplinary actions, maintaining appropriate documentation, starting the hiring process, interviewing applicants, and recommending for hire, promotion, or transfer, and providing orientation and training for employees utilizing established training and assessment tools.

• They ensure staff competence by providing and facilitating training appropriate to needs.  

• They manage assigned teams in the development, design, review, and implementation of project quality/improvement plans or strategies to support the departmental goals and objectives.  

• They manage by providing positive and constructive feedback to employees in order to reward, correct, and motivate and drive a high-level of employee engagement.

• This position complies with state and federal regulations including purchasing, handling, storage of products, and food safety and sanitation.  

• This includes purchasing from approved state vendors, following fiscal rules for food and equipment purchases.  This position serves as an approving official for procurement cardholders and is responsible for reviewing cardholder transactions to ensure accuracy and verifies compliance with established policies and guidelines.

• This also includes rotating stock using the First In, First Out method (FIFO), inspecting product upon delivery as well as in storage areas for deterioration, contamination, infestation, etc. and monitoring refrigerator, freezer, and dry storage temperatures.  

• This position ensures proper usage and storage of hazardous chemicals by following Safety Data Sheets (SDS) guidelines and procedures, and complies with the Colorado Department of Public Health & Environment (CDPHE) and Joint Commission regarding sanitation, food safety, proper storage, etc.  

• This position also ensures compliance with ServSafe standards, Environment of Care protocols, and all departmental and organizational policies and procedures.   

• This position maintains up-to-date knowledge on storeroom safety and security practices.  This position oversees the completion of weekly team kitchen audits and maintenance of emergency food supplies.  

• This position monitors cost of goods for price increases, verifies invoices for accuracy, and authorizes food and paper goods expenditures, and prepares budget documents (reports, invoices, and receiving reports) and submits these to administration for approval.

• This position maintains software/technology functionality, especially in the areas of service, purchasing, inventory, and issuing, and must have a working knowledge of the software system, including creating/tracking requisitions, purchasing and order scheduling, inventory tracking, daily pulls, advance withdrawal lists, etc.  

Minimum Qualifications

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

• ServSafe Certified as a Manager

• Experience supervising staff, including scheduling work assignments, training employees, completing performance evaluations, and participating in corrective or disciplinary actions

• Supervisor experience in warehouse, materials management, storeroom or food service operations

• Experience in a hospital, healthcare, behavioral health, correctional, or institutional environment

• Experience using computerized inventory or purchasing systems

• Experience with food inventory control, ordering, receiving, storage, and distribution

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. 

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.  You must complete the official State of Colorado online application.  Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process.  Part-time work experience will be prorated.

After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing. 

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. 

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.     

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must be deliver the official appeal form to the State Personnel Board:

  • By email ([email protected]), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

•  Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Other Qualifications

• How to apply to the State of Colorado (Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. 

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected].

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Benefits

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits 

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
 

Supplemental Questions

Required Question

Agency Information