OFFICE ASSISTANT III (SR-10) [multiple vacancies]
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Apply to OFFICE ASSISTANT III (SR-10) [multiple vacancies] at City and County of Honolulu, HIJob details
- Location
- Honolulu or Hawaii
- Work type
- Onsite
- Compensation
- $41,652/yr
- Posted
- 6 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
- There is one (1) vacancy with the Department of Customer Services, Public Communications Division.
- There is one (1) vacancy with the Department of Planning and Permitting, Land Use Permits Division.
- Independently review, evaluate, and process complex forms, records, and documents to ensure accuracy and compliance with established requirements.
- Research information from paper and electronic records, organize findings, and prepare clear summaries and reports.
- Create, edit, and manage documents using word processing and other office software.
- Provide information to staff and the public by explaining policies, procedures, and requirements clearly and professionally.
- May guide, train, and review the work of clerical staff to support efficient office operations.
- Other duties as assigned for the position.
Enjoy excellent employment benefits, including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.
Apply today and explore opportunities for growth, stability, and advancement!
Position Duties
HIRING PROCESS:
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- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add [email protected] and [email protected] to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualifications
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT
Substantially equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may substitute for education.
EXPERIENCE REQUIREMENT
Two (2) years of clerical experience.
- Knowledge of office practices and procedures
- Knowledge of correct English grammar, spelling, and word usage
- Knowledge of filing methods and systems
- Ability to keep records, summarize and analyze materials, and prepare reports
- Ability to operate standard office machines and equipment
- Ability to give and follow oral and written instructions
- Ability to deal with others in an effective and tactful manner
SUBSTITUTION
Business school or college-level credits from an accredited college or university will substitute for experience on a month-for-month basis for the required clerical experience.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
LICENSE REQUIREMENT
Possession of an appropriate valid driver's license (type 3/automobile), as required depending on the specific vacancy.
Other Qualifications
If you qualify for the position, your name will be eligible for consideration for the current vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
Benefits
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
Supplemental Questions
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.
Please do not submit resumes in place of completing any of these sections.
List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).
In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:
- Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
- Concurrent or overlapping experiences and/or education will NOT be double credited.
- Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.
- Most work experience as an intern will NOT be creditable as equivalent to
- I certify that I have read and understand the above statements.
What is your highest level of education?
- I graduated from high school.
- I received a high school equivalent diploma (e.g., GED).
- I did not graduate from high school and do not have a high school equivalent diploma; however, I have work experience that I feel demonstrates my ability to perform the essential functions of the job.
- None of the above.
When calculating the amount of full-time clerical experience you have that is less than 40 hours per week, you must prorate the time.
Example:
a) Twelve months of experience at 20 hours/week is equal to 6 months of full time experience.
b) Twelve months of experience at 10 hours/week is equal to 3 months of full time experience.
c) 6 months of experience at 30 hours/week is equal to 4.5 months of full time experience.
Select the ONE statement that describes your clerical experience:
- Yes, I meet the experience requirement.
- No, I do not meet the experience requirement.
Will you be substituting business school or college-level credits for the required clerical experience? If so, please indicate the following:
- The name of the college/university you attended,
- The location of the college/university,
- The specific degree and major area of study you completed.
If you are not using a substitution, indicate "N/A".
If you have more than one position, clearly separate each entry.
Required Information:
- 1. Employer Name
2. Job Title
3. Examples of specific clerical / office support work you were responsible for.
Required Question
Agency Information
EmployerCity and County of HonoluluAddress 650 South King Street, 10th FloorHonolulu, Hawaii, 96813 Phone(808) 768-8536
Website https://www.honolulu.gov/dhr/