Office Coordinator I

JOB SUMMARY:

The Office Coordinator I provide administrative support for the workforce centers. This position will support the team by providing a wide variety of advanced clerical, secretarial, and receptionist tasks and duties. 

ESSENTIAL FUNCTIONS:

• Responsible for general administrative support functions for the department.
• Ensures equipment and facilities are in appropriate working condition by serving as the primary point of contact for related work orders; responsible for center logistics (i.e., reservation of rooms); and ensures career center is always “tour ready.”
• Provides minor Human Resources support (i.e., attendance tracking and time sheet reviews; status of staff training; compliance with mandated posters; submission of staff signatures for acknowledgement of new directives, etc.).
• Coordinates supply order requests for the centers and maintains inventory controls for supplies (i.e., office supplies, janitorial supplies, support service packets, etc.) and keeps related vendor services logs (i.e., pest control, fire inspections, and alarm systems).
• Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.
• Arranges travel reservations and schedules for executive management, as needed.
• Assists the Managing Director and the management team with preparation of presentation materials.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to requests for information.
• Answers phones for the department. Takes messages or fields/answers.
• Types general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar, and layout, and makes appropriate changes. Responsible for accuracy and clarity of final copy.
• Schedules meetings for Administration and center staff.
• Performs other duties as assigned and fulfills responsibilities as required.

ADDITIONAL FUNCTIONS:

• Maintains records for the applicable project(s).
• Assists departments in proper records storage and control.
• Complies with procedure for records retention.
• Tracks materials removed from files in response to requests from authorized users.
• Performs other duties as assigned and fulfills responsibilities as required.

KNOWLEDGE/SKILLS/ABILITIES:

• Exceptional customer service, interpersonal skills, and leadership skills.
• Excellent problem-solving and critical thinking skills, organizational skill, and detail oriented.
• Excellent verbal and written communication skills.
• Knowledge of word processing, spreadsheet, technology, and computer skills.
• Basic accounting knowledge.
• Working knowledge of office machinery and automation, including any applicable software packages.
• Ability to develop and maintain effective working relationships with management, coworkers, Board staff, and the public.

EDUCATION AND EXPERIENCE: 

• High School Diploma or GED required. 
• Associates or undergraduate degree preferred.
• (1) year of relevant experience preferred.
• Valid driver’s license and proof of insurance with good driving record.
• Bilingual in English and Spanish highly preferred.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

Physical requirements include lifting to 50 pounds occasionally. Subject to standing, sitting, bending, and walking to perform job scope. Requires visual acuity, speech, and hearing. Working conditions are primarily in an office environment. Occasional driving and travel required. Flexible hours may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPANY OVERVIEW:

C2 Global Professional Services (C2 GPS) is an industry leader providing innovative workforce and career services to Texans, Floridians, and Nevadans. C2 GPS has a reputation for outstanding customer service, building relationships in our local communities, and providing career services to enable job seekers to find meaningful work and grow their careers.

Our company values of Respect, Communication, Customer Engagement, and Ingenuity are embedded in every facet of how we work to deliver a standard of excellence that is unmatched by our competitors. Fueled by unprecedented growth, our service delivery model currently spans several counties in Texas, Florida, and Nevada.

C2 GPS’ guiding principle is to successfully navigate workforce development solutions. Our employees must be passionate about providing superior customer service to all our customers and supporting the communities where we live and work.

Join a team of talented professionals dedicated to transforming lives for the better. Not only will you collaborate with a passionate and committed group, but you’ll also gain access to a competitive benefits plan that enhances your work-life balance. Let’s make a difference together!

EEO/AA

C2 Global Professional Services, LLC reaffirms its commitment to the principles of equal opportunity and diversity. Our policy prohibits employment decisions based on race, color, religion, sex, gender, gender identity, sexual orientation, ancestry, pregnancy, medical condition, age, marital status, national origin, citizenship status, disability, genetic information, veteran status, or any other protected status in accordance with the requirements of all federal, state, and local laws.

Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Employment decisions can include hiring, firing, compensation, benefits, promotion, training selection, or other statuses or conditions of employment. All employment decisions will be made based on individual skills, knowledge, abilities, job performance, and other appropriate qualifications.