Office Coordinator- Orlando Health Watson Clinic Lakeland Highlands Hospital-Lakeland, FL

Position Summary Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management. Schedule: Monday through Friday; Dayshift Opening Summer 2026 at 4000 Lakeland Highlands Road, Lakeland, FL. The Orlando Health System of Care includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts, Central Alabama and Puerto Rico. Collectively, our dedicated team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve. Join us! Combining the collective strengths of two powerhouse organizations, Orlando Health and the high-quality physicians at Watson Clinic are expanding access to award-winning specialty care for patients in Polk County and beyond. Opening in summer 2026, Orlando Health Watson Clinic Lakeland Highlands Hospital – a state-of-the-art, seven-story, multi-specialty hospital – will serve as a vital 550,000 square-foot healthcare hub offering: 300+ inpatient beds and 69 emergency and observation beds 11 operating rooms and four cardiac interventional suites Dedicated labor and delivery services – including a neonatal intensive care unit (NICU) that will debut shortly after the hospital opens Comprehensive cardiovascular, neurology, and oncology services Advanced surgical procedures Join us in shaping the future of healthcare in Polk County as part of the Orlando Health Watson Clinic Lakeland Highlands Hospital opening team and share in the privilege of saying you were there from the very beginning. Benefits Beyond the Expected Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you. Benefits that begin on Day 1 Four (4) weeks paid parental leave Debt-free degrees through our Preferred Education Program Tuition reimbursement and loan repayment programs Back-up childcare and elder care Fertility benefits and adoption assistance NCLEX reimbursement Free NCPDs for RN license Free Kaplan review courses Dedicated RN career counselor and GN Coordinators to develop you Specialty certifications reimbursement And more! Responsibilities Essential Responsibilities Conduct department orientation and onboarding for new employees, including training on software systems, telephone procedures, office equipment, departmental policies, customer service expectations, job competencies, and coaching plans. Assign, prioritize, distribute, and monitor work assignments while reviewing the quality and accuracy of work performed by office staff. Coordinate and oversee administrative functions for office teams, including filing, document preparation, record retention, duplication services, faxing, mail distribution, and supply ordering. Manage employee scheduling and monitor timekeeping and payroll reports for accuracy and compliance. Coordinate logistics for meetings, conferences, seminars, and business travel, including preparation and timely submission of travel expense reports. Assist in developing department goals, policies, procedures, budgets, statistical reports, and process improvement initiatives. Compile, prepare, analyze, and maintain complex reports, proposals, financial data, statistical information, and personnel records. Draft and prepare correspondence, invoices, reports, presentations, meeting minutes, and other business documents while maintaining organized and confidential files. Maintain regular and dependable attendance in accordance with organizational policies and applicable federal, state, and local regulations. Ensure compliance with all organizational policies, procedures, and regulatory requirements. Additional Responsibilities Independently resolve routine office issues and implement solutions; collaborate with leadership on more complex matters. Attend departmental meetings, training sessions, and in-service programs; prepare and present reports as needed. Provide ongoing training and support for office staff, ensuring completion of all required training, certifications, health screenings, and compliance requirements. Promote employee growth and development through educational opportunities, workshops, and professional development programs. Perform other duties and special projects as assigned. Qualifications Education High school diploma or equivalent required. Coursework or post-secondary education in Secretarial Science, Business Administration, Office Management, or a related field is preferred. Experience Minimum of four (4) years of secretarial, administrative, or office management experience required. Two (2) years of post-secondary education in Secretarial Science or a related business field may be substituted for two (2) years of the required experience. Licensure/Certification No licensure or certification required.