OIS Receptionist

The Office of International Services at the University of Pittsburgh is seeking a Receptionist to answer phones, greet guests, process mail, and complete basic data entry. Other duties include: 

• Scheduling meetings, managing calendars in coordination with others, providing logistical support during meetings and events. 
• Providing general information and appropriately answering customer inquiries from walk-ins, incoming calls, and emails.
• Preparing and editing various technical documents, including financial reports, presentation materials, and routine correspondence.
• Making minor purchases, collecting payments, and verifying billing information.
• Filing paperwork, distributing mail, maintaining mailing lists, assisting with travel arrangements.

Normal work hours are 8:30am – 5:00 pm in person at the OIS offices in William Pitt Union. Ideal candidate is customer-service orientated and attentive to detail. A High School Degree or GED is required. Previous customer service experience is preferred. 

Performs administrative and general office support work.

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• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.
• Makes minor purchases, collects payments, and verifies billing information.
• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.

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Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. 

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The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Job Details
Job Description: University Center for International Studies, Pennsylvania-Pittsburgh
Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant I
Job Family: Administrative Support
Job Sub-Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: High School Diploma/GED
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience?: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: $16.50 - $20 per hour
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable