(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute

%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EThe Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for an (Onsite) Office Administrator Senior.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3ERockefeller Neuroscience Institute%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EThe WVU Rockefeller Neuroscience Institute (RNI) is a comprehensive multidisciplinary patient care, education, and research institute providing neurological and mental healthcare through more than 300,000 visits annually. The 300+ physicians and scientists of the RNI improve lives by pioneering advances in neuroscience, brain health, and therapeutics. The RNI team uses the latest technologies with academic, government, and industry partners to make tangible progress to combat public health challenges ranging from addiction to Alzheimer’s disease.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EThe RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown, with more than 2,200 dedicated team members across seven departments, patient care units, and research laboratories. For more information, visit %3C/span%3E%3Ca href=%22https://WVUMedicine.org/RNI%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EWVUMedicine.org/RNI%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3EAbout the Opportunity%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EPosition will provide complex and independent administrative support for the RNI IC Administration.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EWe strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;37.5-hour work week%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;13 paid holidays (%3C/span%3E%3Ca href=%22https://talentandculture.wvu.edu/benefits-and-compensation/holiday-schedule%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3Estaff holiday calendar%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E)%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;24 annual leave (vacation) days per year (%3C/span%3E%3Ca href=%22https://Employee Leave | Talent and Culture | West Virginia University (wvu.edu)%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3Eemployee leave%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E)%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;WVU offers a range of %3C/span%3E%3Ca href=%22https://talentandculture.wvu.edu/benefits-and-compensation/insurance-plans%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3Ehealth insurance and other benefits%3C/span%3E%3C/a%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for %3C/span%3E%3Ca href=%22https://talentandculture.wvu.edu/benefits-and-compensation/retirement%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3Emore retirement benefits information%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E? Check out retirement health insurance benefits, retirement income, and FAQ’s.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;Wellness programs%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3EWhat You%27ll Do%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EOversees daily operations of assigned area, coordinates activities that support RNI. Coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc. Oversee and monitor progress of RNI team members and provide support for various initiatives. Develops comprehensive reports on projects. Keeps updated records and creates reports or proposals as they pertain to ongoing initiatives at RNI IC.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EImplements policies and practices associated with awards and initiatives. Develops and/or recommends new or revised program goals or and objectives as required by supervisor. Tracks expenditures and transactions. Process contracts and sub-contracts for vendors/collaborators%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EDevelops workflow for assigned area and makes recommendations for improvements.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EMaintain extremely complex executive calendars. Arrange travel when necessary. Process reimbursements for AVP/VP/Director.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EAssists with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC. %26nbsp;This may include coordination of travel, ordering food and beverages, greeting guests and presenters, and other tasks to support the RNI. Facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EReviews or edits reports on projects or initiatives.%3C/span%3E%3C/li%3E%3Cli%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EMay supervise students assigned to area.%3C/span%3E%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3EPay Grade: 18%3C/strong%3E%3C/span%3E%3Cbr%3E%26nbsp;%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E

• Bachelor’s degree in business or field directly related to the area of assignment. 
• A minimum of two (2) years of experience in an administrative office setting.
• Any equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment. 

Knowledge, Skills and Abilities

• Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
• Ability to maintain confidentiality.
• Ability to work independently.
• Thorough knowledge of office methods, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
• Proven skill in interacting with the public.
• Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations.
• Knowledge of principles and practices of fiscal record keeping.
• Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone.
• Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
• Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.
   

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Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

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