Onsite Accounting Clerk (Hollybrook)

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

 

RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
• Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
• Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.

 

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

 

Community Summary

Regardless of how you choose to spend your leisure time, be assured you will quickly discover that Hollybrook is the most vibrant and well maintained community for active seniors in the area. We are located in Pembroke Pines in south Broward County, convenient to the beaches and the varied and numerous cultural possibilities of Fort Lauderdale, Hollywood, and Miami. Our location is ideal for sightseeing/overnight trips to the Florida Keys, the Everglades, the southwest Gulf coast of Florida, or even Orlando. If you choose to stay closer to home, we are lucky enough to have a full-service restaurant on site that overlooks our beautiful golf course, a theater/banquet facility for our many dinner dances and shows,  and a recreation building which offers a varied range of activities to stretch your mind, body, and creative talents. We cordially invite you to make a visit to our beautiful property, and we look forward to greeting you as a new neighbor once you have discovered all that we have to offer.

 

 

Work Schedule

• Monday through Friday
• 8:30 AM – 4:30 PM (one-hour lunch break)

Position Summary

The Accounting Clerk supports the financial operations of the Association by assisting residents with payment inquiries, processing accounts receivable and accounts payable transactions, and supporting the Financial Manager and Accounting Assistant in maintaining accurate and timely financial records. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities in a resident-facing environment.

 

Key Responsibilities

Accounts Receivable (AR)

• Process owner payments (ACH, online payments, checks).
• Post and reconcile daily deposits.
• Respond to resident inquiries regarding account balances, assessments, and special assessments.
• Assist owners with ACH setup and payment options.
• Maintain accurate owner ledgers and documentation.

Accounts Payable (AP)

• Assist with invoice review and data entry into the AP system.
• Ensure invoices are coded properly and routed for approval.
• Support timely processing of vendor payments.
• Maintain organized digital and physical invoice records.

Administrative & Financial Support

• Provide professional front-line support to residents, board members, and team members.
• Prepare reports and documentation as requested by the Financial Manager or Board.
• Assist with month-end processes, budget preparation support, and financial reviews.
• Maintain confidentiality of financial and resident information.
• Support special projects assigned by management.

 

Disclaimer

This description is not intended to be an exhaustive list of duties. The employee may perform other duties as assigned to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.

 

Required Skills & Competencies

• Strong interpersonal and communication skills (written and verbal).
• Ability to explain financial information clearly and professionally.
• Strong data entry accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Solid mathematical and analytical skills.
• Working knowledge of general accounting principles (AP, AR, reconciliations).
• Proficiency in Microsoft Office, particularly Excel.
• Ability to follow established procedures and internal controls consistently.