Operations Execution Coordinator

Summary

The Operations Execution Coordinator supports Maintenance and Completions by managing, consolidating, and translating program data into actionable operational insight. This role is responsible for developing multi-week lookaheads, maintaining Line of Balance (LOB) accuracy, and coordinating with Planning and Scheduling to ensure alignment between the production floor and program schedules.

The position is focused on execution readiness and operational alignment. It is not a program management or scheduling ownership role. The objective is to remove the burden of data mining from Maintenance leadership and enable timely, informed decision-making.

Essential Duties and Responsibilities

Operational Lookahead & Planning Support

• Develop and maintain 2–6 week operational lookaheads using WBS, IMS, and LOB data
• Identify execution constraints, sequencing conflicts, schedule risks, and readiness gaps
• Coordinate with Planning and Scheduling teams to validate task readiness, including materials, manpower, tooling, access, engineering, and prerequisite completion
• Provide forward-looking operational visibility to support execution efficiency and production flow

Line of Business (LOB) Management

• Maintain and update LOB data to accurately reflect real-time execution status and production progress
• Update LOB metrics and status during production, operations, and program review meetings
• Ensure alignment between LOB, Integrated Master Schedule (IMS), and actual floor conditions
• Monitor variances between planned and executed work and communicate discrepancies to leadership

Program Data Integration & Reporting

• Extract, consolidate, and analyze data from MS Project, Excel trackers, PMO reporting tools, and operational systems
• Translate complex program data into concise operational summaries and actionable insights, including:
  • Upcoming work scope and priorities
  • Tasks not meeting readiness criteria
  • Schedule risks, blockers, and execution impacts
• Prepare reports, dashboards, and briefing materials for production meetings, leadership reviews, and operational planning discussions
• Support data accuracy, reporting consistency, and operational transparency across functions

Cross Functional Coordination & Execution Support

• Serve as a liaison between Planning, Scheduling, Production, and Maintenance organizations
• Validate execution readiness and resolve discrepancies impacting production flow
• Escalate schedule conflicts, execution risks, and operational misalignment to appropriate leadership
• Support the Director of Maintenance and Completions leadership team with timely, accurate, and actionable operational data
• Reduce leadership time spent gathering and reconciling production data
• Drive improved operational awareness and execution alignment across functional teams

Miscellaneous

• Other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback, and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed, and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Performance Coaching – You define responsibilities and expectations, you set goals and objectives, you give performance feedback, you motivate for increased results, you recognize contributions, and you encourage training and development.
• Customer Service – Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve service.
• Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions
• Planning/Organization – Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
• Problem Solving-Identifies problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, resolves problems in early stages, and works well in group problem solving situations.

Summary of Education, Experience & Certification

Associate’s degree in Business Administration, Aviation Management, Operations Management, or a related field preferred; equivalent combinations of education and relevant operational experience may be considered. Candidates should possess 3–5 years of experience supporting operations, maintenance, production planning, scheduling, or execution coordination within other complex operational environments. Six Sigma, Project Management, or other operational certifications are considered a plus.

This safety-sensitive position is covered by the Department of Transportation's (DOT) Drug and Alcohol Testing Program. Any applicant selected for this position will be subject to pre-employment drug testing. Persons occupying a "safety-sensitive” position will be subject to random drug and/or alcohol testing. Post-accident, reasonable cause, and return-to-duty tests may also be required based on specific circumstances. 

US Citizen Required - this position is located at a facility that requires special access. 

Required Knowledge, Skills & Abilities

• Advanced proficiency in Microsoft Excel, including data analysis, pivot tables, reporting, and spreadsheet management
• Working knowledge of Microsoft Project and schedule interpretation
• Ability to interpret structured operational data and translate findings into actionable operational insight
• Strong analytical, organizational, and problem-solving skills
• High attention to detail with a strong commitment to data accuracy and reporting integrity
• Effective verbal and written communication skills across operational, technical, and leadership teams
• Ability to prioritize multiple tasks and manage competing deadlines in a fast-paced operational environment
• Ability to identify risks, inconsistencies, and execution gaps proactively
• Strong collaboration and coordination skills with cross-functional teams
• Self-motivated with the ability to work independently while supporting team objectives
• Proficiency with Microsoft Office applications, including Outlook, PowerPoint, and Word
• Experience in aviation maintenance, MRO, aircraft completions, manufacturing, or production environments preferred
• Familiarity with Work Breakdown Structure (WBS), Integrated Master Schedule (IMS), and Line of Balance (LOB) methodologies preferred
• Experience supporting planning, scheduling, production control, or program execution activities preferred
• Exposure to PMO reporting structures, operational metrics, and execution tracking systems preferred
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to work outside core business hours as required.
• Ability to travel as required.

The expected WA salary range for this position is between $82,000.00 - $113,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law. Our suite of comprehensive benefits include healthcare (medical, dental & vision), life insurance, paid time off, and a 401(k) savings plan with company match.