Outsourced Resources Team Lead, UT Libraries

Job Posting Title:

Outsourced Resources Team Lead, UT Libraries

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Hiring Department:

UT Libraries

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Aug 31, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

The Outsourced Resources Team Lead is responsible for coordinating and processing shipments of materials being sent to third parties for cataloging.  The position also supervises, hires, and trains student and hourly workers that support the department’s efforts to describe foreign language materials. This position is a part of the Content Management unit within UT Libraries, reports to the head of outsourced and strategic resources.

Responsibilities

• Supervises, hires, and trains student employees and hourly workers to assist with cataloging outsourcing processes, such as shipment preparation and descriptive metadata processing. Track and manage student and hourly worker budget.

• Coordinates operations for outsourced cataloging through a combination of delegation and individual hands-on work. Collaborates closely with the head of outsourced and strategic resources in setting team benchmarks and objectives and creating and implementing policies and procedures related to the prioritization, coordination, processing, and shipment of foreign language materials being cataloged by third parties.

• Creates and/or enhances descriptive metadata using standard formats, such as MODS and/or other non-MARC schemas, for one-time and continuing resources materials submitted to the UT digital repository.

• Participates in department meetings. Serves on committees, task forces, and working groups related to departmental responsibilities. Attends training initiatives as directed by supervisor or head of content management.

• Other related functions as assigned.

Required Qualifications

• High school graduation or GED. Four years of library work experience or transferrable work experience including administrative, clerical, or customer service with increasing levels of responsibility.

• Familiarity working and organizing library materials or resources in a variety of formats and languages.

• Familiarity with managing, recruiting and training employees

• Experience working with an integrated library system/library service platform.

• Excellent attention to detail and high degree of accuracy in performing tasks.

• Demonstrated ability to exercise initiative, manage workflows, and problem solve.

• Demonstrated ability to work both independently and as a member of a team.

• Experience adapting to changing environments and priorities.

• Strong communication skills with a focus on customer service.

• Ability to foster positive working relationships and contribute to a positive, productive, and welcoming workplace.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree.

• Experience working in an academic library in an acquisitions, serials, or technical services environment.

• Experience with Alma library services platform.

• Experience developing workflows for sorting, shifting, and packing/unpacking physical materials

• Knowledge of current standard cataloging practices and guidelines, such as RDA, AACR2, LCSH, LC Authorities, and PCC.

• Familiarity working with MARC records and OCLC cataloging tools.

• Knowledge of Library of Congress classification scheme.

• Strong organizational skills demonstrated by previous work experience.

• Experience helping to solve complex problems.

• Ability to contribute to a thoughtful, expressive environment, with a group of team leaders working together to create a constructive, open-minded, and innovative learning community.

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. If you're excited about the role but don't meet every preferred qualification, we still encourage you to apply.

Salary Range

$46,000 + depending on qualifications

Working Conditions

• This position is located in Austin, Texas and requires on-site work.

• Typical office and library environment.

• Lifting objects, bending, kneeling, walking, standing.

• Lifting and moving up to 50 pounds.

Work Shift

Flexible work arrangement available between the hours of 7 a.m. – 6 p.m., Monday-Friday, with up to 2 remote days per week after onboarding period. Tuesdays are mandatory onsite days.

Required Materials (PDF preferred)

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

During your application, you will be asked the following questions:

• Please describe your experience with managing and organizing library materials, such as developing workflows for sorting, shifting, packing/unpacking, etc.

• Describe your managerial experience and familiarity with recruiting and training employees.

• Tell us about a time a project, meeting, or event you were working on was improved by including other voices and perspectives.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.