Payroll Services Supervisor (090037)

About the Department

The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), Payroll Section, is recruiting for Payroll Services Supervisor!

This position is in the Confidential Bargaining Unit at a range 17.

This position is open to Alaska Residents only.

Please check our Definition FAQ to determine if you qualify.

Please Note: This position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager’s approval, and/or successful completion of probation.

What You Will Be Doing: 

As DMVA’s new Payroll Services Supervisor, you will take on a central leadership role, working closely with the HR Business Partner and DAS management while overseeing all payroll functions for the agency. You will supervise a small team of two HR Technicians, ensuring accurate and timely processing of payroll actions, timesheets, and other cyclical tasks. The team, based at the Juneau Auke Bay Armory, will focus on agency-specific needs while maintaining compliance with state laws, collective bargaining agreements, and regulations affecting both covered and non-covered employees.

In this hands-on supervisory role, you will lead, coach, and develop your team while fostering a healthy, sustainable workplace culture that supports work-life balance. You will act as the agency’s primary payroll certifier, maintaining strong internal controls and data integrity, and handling complex payroll tasks while training staff to grow their capabilities. Additionally, you will collaborate with the HRBP and Department of Administration to provide policy guidance and technical expertise, particularly as the State’s subject matter expert on payroll processes related to State Active Duty, military leave, and military orders, ensuring consistency and compliance across departments.

Our Mission and Culture: 

The Alaska Department of Military and Veterans Affairs provides highly motivated, effective professionals to execute global, theater, and state operations. We are always prepared to respond to and assist in the recovery from domestic disasters and emergencies; we serve and support Alaska's veterans; educate Alaska teens in disciplined, structured para-military environments; and cultivate ethically driven members into strong, capable, and innovative leaders. At the Division of Administrative Services “DAS” we Deliver, Assist and Serve through a “small but mighty team” of highly dedicated individuals where we come together to  offer comprehensive financial, procurement, budget, IT, human resources, and administrative services.

We prioritize people because when we take care of the people, they take care of the mission! We believe that mistakes will happen, but we are better for it when we quickly focus on lessons learned instead. We ask for coachability, accountability, and always modeling of respect –  for the people we serve and respect for the Merit Principle as our most fundamental value of fairness in HR.

Benefits of Joining Our Team: 

This is an opportunity to join a dedicated team, proud of our public protection organization. Our mission provides plenty of opportunities to serve Alaskans when and where it really counts! If you are looking for a sense of meaningful public service, consider joining DAS’ newest payroll team! DMVA divisions have a vas impact in our Alaskan communities from impacting veterans, to at risk youth, to supporting our military’s readiness with facility management and environmental compliance, to mobilize resources for communities affected by devastating emergencies and disasters – including activating NG service members up to thousands as needed. So much of what we do or support within DAS is palpable all around us and provides us with a sense of job satisfaction and purpose.

We believe that “taking care of the people” starts with us actively managing and monitoring a healthy workplace culture, but it extends to work-life balance. We know that our workplace must be “value added” to your life. We care about employee engagement and professional development as we know it’s crucial to our strategic long-term mission success!  Additionally, this position comes with a comprehensive benefits package including paid leave, retirement options, and medical, vision, and dental plans, all designed to support professionals both personally and professionally as they serve the community.

The Working Environment You Can Expect:

The Payroll Services Supervisor is a pivotal member of the Department of Military and Veterans Affairs' small Payroll team, reporting directly to the Human Resources Business Partner. This position offers a modern, well-appointed office environment in Auke Bay at the Joint Use Facility, featuring height-adjustable desks and scenic outdoor trails to promote well-being. The role provides flexible work arrangements, including the potential for alternate workweek schedules and partial telework, alongside a no-cost on-site fitness center with an indoor track to support employee health and work-life balance. The location is conveniently accessible for those residing in the Valley area, with ample parking available.

Who We Are Looking For:  
 We are interested in candidates who possess some or all of the following position specific competencies:

• Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
• Teaching Others: Helps others learn through formal or informal methods; identifies training needs; provides constructive feedback; coaches others on how to perform tasks; acts as a mentor.

Position Duties

Any combination of education and/or experience that provides the applicant with competencies in 
 

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

 

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

 

• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations. 

 

• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.

 

• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

 
Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in payroll services, human resource management, business administration, supporting management in running an organization/enterprise or supporting professionals working in human resources (such as recruitment, payroll, classification and compensation, employee and labor-management relations, employer provided benefit programs, employment law compliance, or employee training).
 
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
  
 “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
  
 “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
 
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.
 
"Human resource" includes experience in recruitment and selection, classification, employee training, employer provided benefits programs, employment law compliance, personnel, payroll processing or system administration, or labor relations. Supervision of subordinates does not in itself constitute human resource work.

Minimum Qualifications

Please read the information below carefully, this applies to your application submission.  Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation if evaluations are unavailable. 
• Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former supervisor).  
• Include official college transcripts if using education to meet minimum requirements.

Note: You will not need to bring these documents if you have already attached/submitted with your application package.

Bargaining Unit:
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Education:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

Work Experience:
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: 
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. 

 

Application Notice:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
 
EEO Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
 
Notice: If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at:  https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Other Qualifications

Workplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to:  [email protected]

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword  

Contact Information: For specific information in reference to the position please contact below:

Benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State:   See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts.  Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note:  The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

Agency Information

EmployerState of AlaskaAddress PO Box 110201

Juneau, Alaska, 99811 Phone(800) 587-0430 (Statewide toll-free number)
(907) 465-4095 (Juneau and out-of-state callers)Website http://workplace.alaska.gov/