People Operations Coordinator

Overview:

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

 

Group: Human Resources

Position: People Operations Coordinator

Location: Indianapolis, IN

 

The People Operations Coordinator provides administrative and operational support for HR programs and processes. This role ensures data accuracy in HR systems, assists with employee lifecycle events, and delivers consistent service to employees while maintaining compliance and confidentiality.

 

Responsibilities:

HR Operations

• Maintain HRIS data accuracy and integrity; support audits and compliance activities
• Track employee lifecycle events (onboarding, transfers, and offboarding) and prepare related documentation
• Generate routine HR reports and metrics for leadership to review
• Identify discrepancies in employee data and escalate appropriately
• Respond promptly to employee HR inquiries and coordinate with payroll, IT, and hiring managers
• Contribute to process improvement ideas and participate in HR discussions

 

Onboarding Administration

• Enter new hire information into HR systems
• Transfer and verify candidate and employee data between recruiting and HR systems
• Coordinate onboarding logistics including orientation schedules and internal communication
• Communicate appropriate stakeholders regarding onboarding plans and employee placement
• Coordinate travel arrangements for new hires when required
• Manage onboarding checklists and track completion
• Prepare and organize new hire paperwork and ensure proper filing within shared systems
• Maintain onboarding documentation and records in compliance with company policies

 

Reporting and Data Management

• Maintain and update income scenario spreadsheets including annual salary and signing bonus tracking
• Support automation and reporting improvements related to recruiting and HR systems
• Assist with preparing workforce reports and onboarding metrics

 

Benefits and Employee Support

• Support benefits and leave administration processes
• Provide general HR support to employees by answering questions and directing them to appropriate resources
• Coordination of employee engagement activities

Qualifications:

• Associate degree in Human Resources, Business, or related field preferred.
• 1–2 years of HR or administrative experience required.
• Experience working with HRIS and recruiting systems (e.g., UKG, iCIMS) preferred
• Proficiency in Microsoft Office
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and manage multiple deadlines.

 

Working Conditions:

• Office-based; standard Monday–Friday schedule.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform these functions.

• Ability to lift and move materials/equipment up to 20 pounds.
• Frequent walking and standing; occasional bending and reaching.