Project Manager III - Commercial/Industrial Leasing and Property Manager

Department of Enterprise Assets Management

Commercial/Industrial Leasing and Property Manager

Posting Expires: Open Until Filled 

Salary Range: $80,594 -  $93,000 annually 

General Description and Classification Standards:

The Project Manager III is responsible for Commercial and Industrial Leasing, and Property Management should be an experienced, professional capable of carrying out most assignments with limited to no guidance and review at this level and should be considered a promotional level position upon demonstrating the necessary knowledge, abilities, and performance.

This position is tasked with coordinating with all city departments and agencies to assist in the development, negotiation, and creation of all agreements related to the management of all leasing and property management activities for city-owned and external property assets for revenue and expense leases, including management of the assets and coordination with any external property management firms. Assets shall include cell towers, office buildings, shopping centers, precincts, fire stations, warehouses, agency buildings, entertainment venues, food markets, recreational facilities, meeting facilities, etc., while acting on behalf of the city as a landlord or tenant representative.

Supervision Received:

Performs work under the general supervision with review and advice from the Assistant Director or Director of Real Estate. Will work independently with responsibility for managing assigned functions.

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Coordinates with departmental representatives on leasing, managing, or assisting in site selection, lease development and approval, tenant or landlord representation including letters of intent, needs assessment, research databases, or by field reviews to locate space or facilities, marketing of revenue leases, cell tower agreements, and all types of real property assets, including commercial and industrial, from retail to office to warehousing.
• Interfaces with departments, attorneys, agents, brokers, landlords, tenants, and property managers to carry out leasing and property management functions.
• Monitors outstanding leases for pertinent related dates to ensure the avoidance of any financial penalty, notifying appropriate departmental agents on a timely basis.
• Reviews, monitors, and evaluates operational activities at city-occupied facilities such as office buildings (Neighborhood Centers) and recommends actions to ensure optimum utilization of city assets. 
• Negotiates revenue leases involving city property for market value and optimum utilization, serving as a support person to the Real Estate Manager, overseeing all revenue leases.
• Compiles and prepares periodic reports and communicates findings and recommendations to the Assistant Director and Director of the Real Estate Division.
• Handles all rental deposits, processing in accordance with all established processes and procedures.
• Represents the department, when appropriate, as a subject matter expert or representative or project manager during inter-departmental meetings, committees, hearings, community meetings, legislative panels, live and via remote methods.
• Interacts, mediates, and responds, as appropriate, to requests, emails, letters, or calls related to landlords, tenants, vendors, customers, complaints or other transmittals or inquiries to resolve complaints, answer questions and resolve issues accordingly, timely and professionally.
• May perform other duties as assigned.

Decision Making:

• Must be able to make compliance determinations and recognize when collaboration with others or teams is needed to ensure deadlines are met. 
• Must be able to follow standardized procedures and apply organizational policies and be able to select which process applies in a wide variety of often complex situations to arrive at a successful conclusion in a timely manner.
• Must be able to make decisions and recommendations, oftentimes with limited information and under the pressures of deadlines and competing interests.
• Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly, to include taking necessary remedial actions.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Thorough knowledge of commercial and industrial leasing and property management principles and practices, including general management skills to manage real property assets.
• Knowledge of how walk-thru provisions are handled for leases of all types of properties.
• Knowledge of and the ability to keep abreast of all applicable laws, ordinances, policies, standards, and regulations pertaining to the duties and responsibilities of this position to facilitate leasing and property management activities.
• Ability to negotiate and draft lease agreements of all types, including commercial and industrial as well as residential, such as office buildings, warehouses, entertainment venues, parking facilities, retail, daycare, restaurant, training facilities, recreational facilities, and related types.
• Ability to support the development and administration of the operational objectives of the Division with changing priorities and remain flexible and productive.
• Ability to interpret appraisal reports related to fair market rental rates and apply the results.
• Ability to prepare legislative packages for presentation to committees and legislative bodies.
• Ability to communicate with landlords, vendors, contractors, and repairs and turn around refurbishing work for tenant changeovers.
• Ability to research rental rates using multiple data sources and make determinations about fair market rental rates during negotiations of a lease for all property types.
• Ability to comprehend and render opinions of lease provisions as they apply to situational issues and then to apply them correctly and in a timely manner.
• Good record-keeping and tracking abilities to maintain logs and records for properties and leases. 
• Ability to create marketing programs to increase occupancy rates and increase revenue effectively.
• Ability to communicate with specialized leasing entities such as cell tower owners, radio tele-communication firms, to service mobile communication leases or licenses.
• Ability to communicate effectively with vendors such as property management firms that oversee various property types. 
• Ability to interact with elected officials, management, employees, the public, and organized groups in a knowledgeable, professional manner, including during sensitive, controversial, or high-pressure situations, in public settings such as hearings.
• Ability to research, assemble data and information related to a project or issue, and prepare written reports and documents in a clear, concise, and effective manner.
• Possess good organizational and technical skills necessary to carry out the job.
• Ability to use independent judgment and discretion in handling emergencies.
• Ability to comprehend, interpret, and apply regulations, procedures, policies, laws, and rules.
• Expert-level ability to use computers and software applications such as MS Suites, CoStar, Near Map, Google Earth, TEAMS, GSCCCA, FMLS, MLS, LoopNet, Tax Assessor websites, Maximo, etc.
• Ability to balance multiple projects at one time to stay on schedule.
   

Qualifications